1454.09  MUNICIPAL OPERATIONS.
   (a)   Operations and Maintenance.
      (1)   Police Department operations and maintenance.
         A.    Police Department General Orders Manual and the Stormwater Pollution Prevention Plan (SWP3) kept in the Police Department, governs the operations and maintenance of the Police Department. Contained within this manual are the forms needed to perform the necessary stormwater operation and maintenance inspections for the Police Department Building.
         B.    The Chief of Police or designee shall be responsible for the operation and maintenance of all Police Department vehicles and equipment.
         C.    Police Department fleet vehicles shall be inspected monthly and kept in good condition. Any changes found in the condition of vehicles are noted on activity sheets and followed up with requests for service. Inspection and service records for each fleet vehicle shall be maintained in the Police Department for two years or until the vehicle is no longer part of the City's fleet.
         D.    Police Department equipment shall be inspected daily and kept in good working condition. Inspection and service records shall be maintained at the Police Department for two years or until the equipment is no longer usable.
         E.    The Police Department site which includes the interior and exterior of the building, parking lots and adjoining streets, alleys and storage areas, shall be inspected monthly and kept in good condition. Routine building maintenance invoices and financial records shall be maintained for three years by the Finance Office.
         F.    A spill prevention plan is kept on file in the Police Department when any type of spill occurs within the premises, either inside or outside. Spill kits are kept on site for all spills. For spills in excess of five gallons, the spill is immediately reported to the Fire Department.
      (2)   Fire Department operations and maintenance.
         A.    Fire Department Stormwater Pollution Prevention Plan (SWP3), kept in the Fire Department, governs the stormwater operations and maintenance of the Fire Department and City Fuel Facility.  Contained within this manual are the forms needed to perform the necessary stormwater operation and maintenance inspections for the Fire Department Buildings and Fuel Facility.
         B.    The Fire Chief or designee shall be responsible for the operation and maintenance of all Fire Department vehicles and equipment.
         C.    The Fire Chief or designee sh all be responsible for the stormwater inspection and maintenance of all Fire Department buildings including the City Fuel Facility, and Town Hall. Routine building maintenance invoices and financial records shall be maintained for three years by the Finance Office.
         D.    Fire Department fleet vehicles shall be inspected on a daily and weekly basis and kept in good condition. Any changes found in the condition of vehicles are noted on inspection forms and followed up with requests for service. Inspection and service records for each fleet vehicle shall be maintained in the Fire Department indefinitely or until the vehicle is no longer part of the City's fleet.
         E.    Fire Department equipment shall be inspected on a daily and weekly basis. Inspection and service records for equipment are kept indefinitely or until the equipment is disposed of or sold at auction.
         F.    The Fire Chief or designee is responsible for the management of hazardous materials and disposal of fluids collected during the course of municipal operations. MSDS shall be kept on file in the Fire Department and are updated annually or as purchased.
         G.    The Fire Department shall have a spill prevention plan on file when any type of spill occurs within the premises, either inside or outside. Spill kits are kept on site for all spills. In addition, the Fire Department shall be contacted for any spill in excess of five gallons on all municipal sites.
      (3)   Service Department operations and maintenance.
         A.    Service Department Stormwater Pollution Prevention Plan (SWP3), kept in the Service Garage, governs the operations and maintenance of all Municipal buildings not mentioned. Contained within this plan are the inspection forms needed to perform the necessary storm water operation and maintenance inspections for the Service Department and other City owned buildings that do not house daily municipal operations.
         B.    The Director of the Service Department or designee shall be responsible for the operation and maintenance of the Service Department vehicles and equipment.
         C.    The Service Director or designee shall be responsible for the stormwater inspection and maintenance of all municipal operations otherwise not mentioned located within the City, and other structures and operations, including but not limited to wells, wellfields, buildings, recreational equipment and water fountains. Routine building maintenance invoices and financial records shall be maintained for three years by the Finance Office.
         D.    Service Department fleet vehicles shall be inspected daily and monthly and kept in good condition. Any changes found in the condition of vehicles are noted on inspection forms and followed up with requests for service. Inspection and service records for each fleet vehicle shall be maintained in the Service Department indefinitely or until the vehicle is no longer part of the City's fleet.
         E.    Service Department equipment shall be inspected quarterly.  Inspection and service records for equipment are kept indefinitely or until the equipment is disposed of or sold at auction.
         F.    The Service Director or designee is responsible for the management of hazardous materials and disposal of fluids collected on site during the course of municipal operations. MSDS shall be kept on file in the Service Department and are updated annually or as purchased.
         G.    A spill prevention plan is kept on file in the Service Department when any type of spill occurs within the premises, either inside or outside. Spill kits are kept on site for all spills. For spills in excess of five gallons, the spill is immediately reported to the Fire Department.
   (b)   Employee Training.  Municipal employees shall be trained to prevent and reduce storm water pollution as related to the specific responsibilities assigned by their functional position. Table I provides an overview of the various municipal activities performed by each department in their specific areas of responsibility within the City. Training materials to prevent and reduce storm water pollution from municipal operations shall be provided by the City Administration and shall include one or more of the following:
      (1)   Training videos/DVDs;
      (2)   Off-site training seminars/programs;   
      (3)   Departmental training programs/manuals including written exams; and
      (4)   On site, on the job demonstrations.
   The City Manager, Chief of Police, Fire Chief and Service Director or their designees shall
each be responsible to ensure that all staff are trained in their respective departments in each of the areas as indicated in Table I.
TABLE 1
ACTIVITIES
CITY
ADMIN
POLICE
DEPT
FIRE
DEPT
SERVICE
DEPT
Park & Open Space
NO
NO
NO
YES
Fleet Maintenance
NO
YES
YES
YES
Building Maintenance
YES
YES
YES
YES
New Construction
YES
NO
NO
YES
Land Disturbance
YES
NO
NO
YES
Stormwater System Maintenance
YES
YES
YES
YES
 
(Ord. 30-08. Passed 11-11-08.)