The Police Department or animal control officer shall make in triplicate a detailed record of each animal or fowl impounded, showing the date and time impounded, description of the animal or fowl, name and address of the owner or keeper if known, and the name and address of the person to whom the animal or fowl is released, date of release, or date and method of other disposal. The original of these records shall be retained with the pound, and the duplicate copy shall be kept by the Police Department or animal control officer and the triplicate copy shall be filed with the City Recorder.