(a) Final subdivision plats shall be subsequent to and substantially in conformance with a previously approved preliminary subdivision plan. A final subdivision plat shall constitute only that portion of the development that is proposed for recording and development at the current time.
(b) The final subdivision plat, or the final subdivision plat of the first phase of a subdivision, shall be submitted to the Planning and Zoning Administrator within twelve (12) months after approval of the preliminary subdivision plan but not until the engineering construction plans have been approved by the Technical Review Group. Otherwise, said preliminary subdivision plan approval shall become null and void unless an extension of time has been granted by the Planning and Zoning Commission upon the developer showing justified cause to the satisfaction of the Commission. Only one extension of time may be granted for a period not to exceed twelve (12) months.
(c) A final subdivision plat application shall be filed with the Planning and Zoning Administrator at least thirty (30) days prior to the Planning and Zoning Commission meeting date. Twelve (12) 11" by 17" size copies and two (2) full size copies of all final subdivision plats and supporting information shall be included with the application submittal. In addition, plan sheets shall be submitted in electronic form in either jpeg or tif formats. Upon the filing of a final subdivision plat application, the Planning and Zoning Administrator shall review the application for compliance with Section 1113.03 of these Subdivision Regulations. Should any information not be included with the application, it shall be returned to the developer with a written explanation of what information is missing. No final subdivision plat application shall be reviewed by village officials until all information has been received by the Planning and Zoning Administrator.
(d) A fee as stipulated by ordinance, paid by the developer, shall be included with the final subdivision plat application filing.
(e) Final subdivision plats shall be prepared by a registered surveyor duly certified by the State of Ohio.
(f) The Planning and Zoning Commission shall review the final subdivision plat application and forward its recommendation to Council within thirty-five (35) days from receipt of a complete application. The Planning and Zoning Commission may recommend approval of the final plat as submitted or modified, it may recommend conditional approval of the final plat and stipulate said conditions, or it may recommend disapproval of the final plat and express the reasons thereof. The developer shall be advised as to the recommendation of the Planning and Zoning Commission by letter and/or legible markings and notes on the plat. The plat together with the Planning and Zoning Commission's recommendation shall then be immediately forwarded to Council.
(1) Before any final subdivision plat application is recommended for approval or conditional approval by the Planning and Zoning Commission, the developer shall give notice to the Ohio State Director of Transportation of the proposed improvements and obtain a letter from the Ohio State Director of Transportation stating that: This property is not within 300 feet of the centerline of a proposed new highway, or within 500 feet of the centerline of a highway for which changes are proposed; or this property is within these limits but that acquisition of the land at this time is not in the public interest. If the Ohio State Director of Transportation notifies the Planning and Zoning Commission that the State shall proceed to acquire the land needed, then the Planning and Zoning Commission may refuse to recommend approve the plat, according to provisions of Section 5511.01 of the Ohio Revised Code.
(2) At the request of the subdivider, the Planning and Zoning Commission may give conditional approval and allow the developer to proceed with completion of the plat. However, it shall be clearly at the subdivider's own risk and the conditional approval shall be withdrawn if the Ohio State Director of Transportation proceeds to acquire the land.
(3) If the State Director of Transportation notifies the Planning and Zoning Commission that acquisition at this time is not in the public interest, or upon expiration of a 120-day period from date of notice to the Ohio State Director or any extension thereof agreed upon by the Ohio State Director of Transportation and the property owner, the Planning and Zoning Commission shall, if the final plat is in conformance with all provisions of these Subdivision Regulations, recommend approval of the final subdivision plat application.
(4) The developer shall provide a copy of all correspondence to the Ohio State Director to the Planning and Zoning Administrator. The correspondence to the Ohio State Director shall indicate the 120-day notification deadline.
(g) Council shall review the final subdivision plat application and act thereon within sixty (60) days upon receipt of the final plat application from the Planning and Zoning Commission and their recommendation. Council shall either approve or disapprove the final subdivision plat application. To reverse or modify the Planning and Zoning Commission's recommendation, a simple majority vote of the full membership of Council shall be required.
(h) If the final subdivision plat application is disapproved by Council, it shall be returned to the Planning and Zoning Commission with recommendations for modification.
(i) Upon approval by Council, the Mayor and Clerk shall sign the final plat for recording with the appropriate County Auditor's Office and County Recorder's Offices. The Municipality shall record the signed plat with the respective county. The developer shall be responsible for all recording costs. The approved final plat shall be placed on record within thirty (30) days from the date of Council's approval, or said approval shall be deemed null and void. Provided, however, the said recording time may be extended by Council for good cause.
(Ord. 47-08. Passed 9-2-08.)
(j) The subdivider shall submit a full size copy of the approved final plat, as recorded, to the Planning and Zoning Administrator. Upon completion of the subdivision, four full size copies of as-built plans, prepared by the developer's engineer and based on the municipality's construction inspection records, shall be submitted to the Director of Construction Services. As-built plans shall also be submitted in electronic format as specified by the Director of Construction Services. (Ord. 22-048. Passed 11-7-22.)
(k) No building permits for lots within the platted (recorded) subdivision shall be issued until after the public infrastructure has been constructed and said improvements have been accepted by the municipality.