The Village of Canal Winchester does hereby adopt procedures for annual Temporary and Final Appropriations, as follows:
(a) All purchases made by Village Council, boards, commission, committees, administration and staff must be included in Temporary and/or Final Appropriations prior to purchase.
(b) The following procedures will be followed when preparing and approving both the Temporary and Final Appropriations:
(1) The Mayor and Finance Director will prepare a “draft” Temporary Appropriation with designated department heads for presentation to Council. This process must be completed prior to the corresponding Council committee’s September meeting prior to the year the Appropriations will be effective;
(2) Each Council Committee will then meet in September with the appropriate staff, Finance Director and Mayor to discuss and recommend the section of the Appropriations that is the committee’s responsibility. Final recommendations must be made prior to the Finance Committee’s October meeting;
(3) The Finance Committee will meet in September to discuss and recommend any expenses that are not the responsibility of any other Council committee. Final recommendations must be made prior to the Finance Committee’s October meeting;
(4) The Finance Committee will meet in October to discuss and made final recommendations for expenses included in the Temporary Appropriations. Any changes to committee recommendations will be returned to the appropriate committee for action in October. All final recommendations must be submitted back to the Finance Committee prior to their November meeting;
(5) Finance Committee will present final recommendations to full Council the first meeting of December at a public hearing, with ordinance approval the second meeting of December;
(6) Final Appropriations will be handled in the same procedures, with the process beginning in January, a public hearing at the second Council meeting in March, and ordinance approval at the first Council meeting in April;
(7) Discrepancies between the Finance Committee and other Council Committees may be appealed to Council as a whole at the public hearing.
(Ord. 46-99. Passed 9-7-99.)