A. Preauthorized Expenditures:
1. The Village Administrator, Department Heads, and Committee Chairs are authorized to make or approve the expenditure of Village funds on behalf of the Village without prior approval of the Village Board, not to exceed the authorized amounts set forth below. This authority is limited to expenditures which have been itemized within the current budget adopted by the Corporate Authorities and have been approved by the Village official responsible for overseeing that portion of the budget.
Village President | 5,000.00 |
Village Administrator | 5,000.00 |
Department Head | 1,000.00 |
Committee Chair | 500.00 |
2. Any expenditure that does not fall within an expenditure that is authorized by subsection A1 of this section shall require the approval of the Corporate Authorities.
3. No Village officer or employee, except as expressly provided in this Code, is authorized to make purchases for the Village or to incur other obligations, including contacting professionals serving the Village.
4. The prohibitions of subsections A1 through A3 of this section shall not apply in the case of a bona fide emergency except such expenditures must follow the requirements of 65 Illinois Compiled Statutes 5/8-10-5.
5. If the Village receives an invoice by reason of a violation of this section, the Village officer or employee whose action resulted in such invoice shall be responsible for reimbursing the Village for the amount thereof.
6. The disbursement of petty cash shall be restricted to those Village officials authorized as check signatories pursuant to section 3-1-7 of this chapter. The use of Village credit and debit cards by any Village official shall be subject to the prior approval of the Village President, Village Administrator, or a department head subject to the preauthorized expenditure limits contained within subsection A1 of this section.
7. Expenditures shall not be split or staggered in an attempt to circumvent any provision of this Code.
8. Preauthorized expenditures do not include purchases made from a contingency account specifically designated within the current budget adopted by the Corporate Authorities. All such purchases shall require approval by the Corporate Authorities.
B. Bids Required; Procedures:
1. Except in the case of emergency, all public works contracts must follow the requirements of 65 Illinois Compiled Statutes 5/8-9-1. Emergency expenditures must follow the requirements of 65 Illinois Compiled Statutes 5/8-10-5.
2. No purchase of any article or commodity expected to cost more than ten thousand dollars ($10,000.00) shall be made, incurred or committed to unless bids or quotations are solicited from two (2) or more vendors of such article or commodity, except in case of emergency or with specific approval of the board of trustees and except for personal property, supplies and services purchased through the department of central management services of the state of Illinois pursuant to the governmental joint purchasing
act 1 . (Ord. O-15-15, 9-15-2015; amd. Ord. Ord. O-16-05, 4-19-2016; O-16-16, 6-21-2016; Ord. O-19- 18, 10-15-2019; Ord. O-23-08, 10-3-2023)
Notes
| 1 | 1. 30 ILCS 525/0.01 et seq. |