The ZBA shall adopt rules of procedure as may be deemed necessary to properly conduct business and organize meetings, in addition to the following:
(A) The Village President shall preside as Chair of the ZBA. The ZBA shall elect a Vice-Chair and Secretary annually from its membership.
(B) All meetings of the ZBA shall be held at the call of the Chair at such times as the ZBA may determine.
(C) The ZBA shall render decisions upon all matters within a reasonable time.
(D) The ZBA may distribute the application materials to the Zoning Administrator or other designated village consultants to review the application and provide a report to the ZBA that addresses applicable chapter issues, whether the issue in question can be resolved by other means defined in this chapter, and how the request may affect the Village Master Plan and any sub-area plans.
(E) The ZBA may request that any or all of the following information be provided to the ZBA by the Village Clerk or the Building Official where available and applicable to the issue in question:
(1) The history of development on the site in question;
(2) A summary of past village approvals, orders and decisions related to the site or issue in question; and
(3) Whether all outstanding infractions related to this chapter or other village ordinances have been resolved, other than the issue to be addressed by the ZBA.
(F) A concurring vote of a majority of the total ZBA membership shall be necessary to render a decision. The ZBA shall not conduct business unless a majority of its members are present.
(G) (1) The Secretary shall keep minutes of the proceedings, record the vote of each member upon each question, indicate absences and abstentions, and keep records of hearings and other official action.
(2) Such minutes shall also be filed with the Village Clerk.
(H) The ZBA shall have the power to require attendance of witnesses, and compel testimony and the production of documents, files and other information pertinent to the matters before it.
(Ord. 160, passed 4-21-2022)