The village shall keep a record of decisions on all site plans on file in the Village Clerk’s office. The record shall include the following information.
(A) Minutes. All minutes from any meeting where the site plan was considered.
(B) Findings of fact. The decision on a site plan review shall be incorporated in a finding of fact relative to the land use under consideration and shall specify the basis for the decision and any conditions imposed.
(C) Final site plans. An electronic PDF version and two full size print sets (24 inches by 36 inches) of the final site plans stamped by a licensed architect, landscape architect or civil engineer.
(1) (a) Approved site plans shall include any required revisions and the date of the revisions.
(b) 1. The print sets shall be marked “Approved” and signed and dated by the Applicant and Planning Commission Chair if approved by the Planning Commission, or the Zoning Administrator if administratively approved.
2. One signed set of site plans will be retained by the village as part of the permanent record, while the other signed set will be returned to the applicant.
(2) Denied site plans shall be marked “Denied” and signed and dated by Planning Commission Chair if denied by the Planning Commission, or the Zoning Administrator if administratively denied.
(D) Development agreement.
(1) An approved site plan shall include a site plan development agreement outlining the approved use, any applicable conditions and procedural process.
(2) The development agreement shall be signed and notarized by the applicant and Planning Commission Chair.
(Ord. 160, passed 4-21-2022)