(A) (1) A contract may be awarded for supplies, services, professional services or construction without formal competitive bidding or other competitive purchasing in accordance with this subchapter. A contract may be awarded under this section only when the Town Administrator determines, in writing, that there is only one source for the required purchasing or construction or when there is only one source which is compatible with existing equipment, software or things of this nature. A sole source purchase may not be made if a reasonable alternative solution exists. The written determination must include findings which support the determination that only one source exists.
(2) The authority to make the determination and findings required by this division (A) shall not be delegated.
(B) The using department shall submit written evidence to support a sole source determination. The Town Administrator may also require the submission of cost or pricing data in connection with an award under this section.
(C) The department head or Town Administrator shall negotiate with the single supplier, to the extent practicable, to obtain the most advantageous contract to the town.
(Ord. 04-07, passed 11-18-2004)