(A) (1) All supplies, equipment and materials owned by the town which are no longer used or have become obsolete, worn out or unnecessary, and are no longer of any use to the town, and the value of such obsolete, worn out or unnecessary supplies, equipment or materials does not exceed $1,000 per surplus item or item(s), for items that are customarily sold together, may be disposed of by the Town Clerk or department head in the manner of sale or disposal authorized in this section.
(2) The Town Clerk or department head shall keep a journal of all property declared surplus with a value of less than $1,000 and the disposition of the property.
(B) All supplies, equipment and materials owned by the town which are no longer used or have become obsolete, worn out or unnecessary, and are no longer of any use to the town, and the value of such obsolete, worn out or unnecessary supplies, equipment or materials exceeds $1,000 per surplus item or item(s), for items that are customarily sold together, may be disposed of by the Town Clerk or department head when authorized by the Board of Trustees in the manner of sale or disposal authorized in this section, or in such manner as the Board of Trustees may prescribe.
(C) The Town Clerk or his or her designee shall utilize one of the following methods of sale or disposition of surplus property that will bring the most benefit to the town, unless otherwise directed by the Board of Trustees:
(1) Transfer to public trust with the town being the beneficiary of the trust;
(2) Trade-in credit toward the acquisition of new or used property; or
(3) Sale of surplus property “as is, where is, with all faults,” with no warranties, express or implied, as to the condition, usability or fitness for a particular purpose, according to one of the following methods:
(a) Sale at public auction to include online auction sites;
(b) Solicitation of sealed bids, with award to the highest responsible bidder;
(c) Sale for scrap. Surplus property may be sold for scrap if the Town Clerk or his or her designee, determines that the scrap value of the surplus property exceeds the sale value of the property if sold by another method; or
(d) Negotiated sale. Surplus property may be sold by negotiation if the Town Clerk or his or her designee, determines that only one known buyer is available or interested in acquiring the property.
(D) Surplus property that is of minimal or no value to the town and which costs of disposition of such equipment would exceed the amount recovered, the Town Clerk or department head shall dispose of the surplus property in the manner most beneficial to the town.
(E) Surplus property which may be of value or use to another public agency, including, but not limited to, municipalities, counties or the state may be donated by the town to such public agency, as approved by the Town Clerk or directed by the Board of Trustees.
(F) Proceeds from the sale of surplus property shall be deposited into the appropriate fund as determined by the Town Clerk.
(Ord. 2021-10, passed 10-14-2021)