A.   Initial Review: The Director, or designee, will review all special event permit applications for completeness. If an application is incomplete, it must be returned to the applicant within seven (7) calendar days with an explanation describing why the application is incomplete.
   B.   Routing to Other Department/Agencies: After determining that the application is complete, the Development Services Office circulates copies of the application to the following agencies for their review, approval, or disapproval of the proposed special event. The applicant may contact any of the following agencies to coordinate details of the items listed in section 8.40.040C of this chapter:
      1.   Cache County Sheriff's Office;
      2.   Cache County Treasurer's Office;
      3.   Cache County Attorney's Office;
      4.   Bear River Health Department;
      5.   Cache County Fire District;
      6.   Cache County Planning and Zoning Office, if signs advertising the event are to be placed in the unincorporated area of the county. The applicant shall submit plans drawn to scale, for any signage, noting the location of each sign for which application is made. Signs for temporary special events shall not be subject to the approval process of other county ordinances governing sign display or placement;
      7.   Cache County Building Department, if any temporary facilities are to be constructed or special electrical supplies are considered or warranted;
      8.   Cache County Road Department, if the special event may create traffic impacts by its location, number of attendees, or participants;
      9.   Municipalities that may be impacted by the event;
      10.   Cache Emergency Medical Services;
      11.   Any other county agency which is to provide a service in connection with the special event.
   C.   Review Standards: In reviewing an application, the agencies or departments involved may consider the following:
      1.   The impact of the special event on the traffic, security, health, and safety of the public, public facilities, surrounding property owners, and the plans of the applicant to address those impacts;
      2.   The demonstrated ability of the applicant to comply with requirements necessary to protect the safety, health, and welfare of the public, and the past history of the applicant in complying with such requirements;
      3.   The location and duration of the special event and the county's ability to accommodate the event with the necessary resources and the cost of those resources; and
      4.   Other previously approved special events that could cause scheduling conflicts during the same period and cause over extension of the county's resources.
   D.   Additional Requirements: The agencies involved in reviewing an application may impose additional requirements or conditions necessary to protect the public interest by ensuring traffic management, security of property, or the health and safety of the public.
   E.   Notification To Municipalities:
      1.   Upon receiving an application for a special event, the Development Services Office notifies municipalities that may be impacted of the application submittal.
      2.   A municipality notified of an application submittal has two (2) weeks from the date the notification was sent by the county to respond.
   F.   Insurance Required:
      1.   Minimum Coverage: No special event permit will be issued unless the applicant has submitted a certificate of insurance with the application, listing Cache County as an additional insured party, on an occurrence policy issued by an insurance company authorized to do business in the State of Utah with an AM Best Financial Rating of at least A:VII or equivalent, showing comprehensive general liability and property damage coverage for the event with minimum limits of:
         a.   One million dollars ($1,000,000.00) for injury or death for one person in any one occurrence;
         b.   Two million dollars ($2,000,000.00) for injury or death for two (2) or more persons in any one occurrence; and
         c.   One hundred thousand dollars ($100,000.00) for property damage in any one occurrence.
      2.   Insurance Exemptions: The following special events shall be exempt from the insurance requirements set forth in this section:
         a.   Expressive activity;
         b.   Event sponsored by a religious organization on private property;
         c.   Event sponsored in whole or in part by the county or a municipality; and
         d.   Block party or family reunion.
      3.   By issuing a special event permit, Cache County makes no guarantees and assumes no liability for the safety of participants or spectators of special events. In consideration for the issuing of a special event permit, the applicant shall agree to indemnify, save harmless and defend the county, its officers and employees, against any claim for loss, damage or expense sustained by any person on account of injury, death or property damage occurring by reason of or arising out of the special event. (Ord. 2012-03, 4-24-2012, eff. 5-9-2012; amd. Ord. 2019-07, 11-26-2019)