(A) The duties of the Clerk-Treasurer of the city shall include the duties now performed by the Clerk-Administrator and Treasurer.
(B) The duties include but are not limited to the following:
(1) Keep records of all Council proceedings, handle all correspondence on behalf of the Council, draw up agendas and execute any assignments given by the Council and act as executive officer;
(2) Required to give notice of each regular and special election, record the proceedings thereof, notify officials of their election or appointment to office, certify to the County Auditor all appointments and the result of all city elections, as required by law;
(3) Perform payroll functions, including quarterly and annual reporting;
(4) Maintain all personnel records;
(5) Supervise additional office staff employed by the city. This would include administering an annual performance appraisal;
(6) Attend and participate in City Council meetings as requested. Prepare Council agendas. Record the proceedings and maintain in an official minute book;
(7) Coordinate the annual city audit;
(8) Perform duties of notary public, official signer, with the Mayor on checks, contracts and other official documents. Prepare and certify copies of the minutes, ordinances and resolutions;
(9) Record all financial transactions. Code, post and reconcile accounts payable and accounts receivable. Reconcile bank statements;
(10) Maintain investments. Prepare monthly and annual financial statements and annual reports as required by county and/or state;
(11) Prepare annual budget, in accordance with Truth in Taxation requirements. Prepare other financial reports, at the request of the Council. Work with Bond Consultant, when required.
(Ord. 98-18, passed 12-10-98)