(A) The City Council authorizes elected officials, the City Attorney and city employees to use the city credit card.
(B) The Clerk-Treasurer is designated as the person who will handle the credit card.
(C) The credit card may only be used for city expenses.
(D) In order for a credit card to be issued to an employee, the Clerk-Treasurer must receive a request in writing from his/her supervisor. Each employee authorized to have a card shall have a separate card number.
(E) All employees will acknowledge that they have read and understand the policy and procedures for credit card usage prior to checking out the card.
(F) All credit card receipts must be turned in to the Clerk-Treasurer within five days of date of transaction.
(G) Any interest or penalty incurred due to the late filing or furnishing of documentation by an employee will be the responsibility of that employee.
(H) The employee will report to the Clerk-Treasurer immediately if the card is lost, stolen or damaged. The Clerk-Treasurer will then contact the card company.
(I) Gratuities may be added to meals charged on the card, within the limits of the travel policy.
(J) Authorization from a supervisor is needed before purchases may be made either by phone or on-line.
(K) Any unauthorized use of the card will be charged to the employee.
(Res. 09-461, passed 12-7-09; Am. Res. 20-603, passed 12-7-20)