The following order is the desired order for conducting the business of the Commissioners. However, at the discretion of the Mayor, when it appears that it is in the best interest of the Commissioners and the citizens of the city, any item appearing on the agenda may be considered in any order determined by the Mayor. In addition, the City Manager may authorize adjustments to this agenda order as shall be necessary to carry forward the intent of the Commissioners.
(A) Call to Order.
(B) Approval or Correction of Minutes. The minutes of the previous meeting of the City Commissioners shall be submitted to the Commissioners and shall either stand as submitted or be corrected and stand as corrected.
(C) Personal Audience Comments. Individuals wishing to address the City Commissioners will be limited to five minutes with a possible two minute extension following the approval by a majority vote of the members of the City Commissioners. All persons desiring to address the Commissioners must submit a sign-up card to the City Clerk prior to the posted time of the meeting. Any request received after this time may be considered for the following Commissioners meeting.
(D) Audience Comments on Agenda Items. The public may speak to items listed on the posted agenda. All persons desiring to address a specific agenda item must submit a sign-up sheet to the City Clerk prior to the reading of that item. The presiding officer will then allow comments from individuals before each agenda item for which they have requested to be heard. Comments will be limited to three minutes with a maximum two minute extension following the approval by a majority of the members of the City Commissioners.
(E) Council Correspondence. This will be a separate item appearing on the agenda to enable the Commissioners to respond to any correspondence they so desire.
(F) Council Comments. Each Commissioner shall be entitled to make any statement on any matter which is deemed to be of interest and importance to the City, members of staff and/or other members of the Council. There shall be no time limit imposed upon the time allotted for such comments; however, Council Comments may be closed at any time by a majority vote of the members of the City Commissioners.
(G) Executive Session. In the event it is necessary for Commissioners to retire to Executive Session for the purpose of discussing matters which are permissible, as enumerated in the Open Meetings Act, Government Code Section 551, the Commissioners may retire into closed session; however, before said session begins, the Mayor shall announce that the Executive Session is commencing. The order in which an Executive Session may appear on the agenda is subject to the discretion of the Commissioners. Disclosure of topics to be discussed shall be made in accordance with the requirements of the Open Meetings Act.
(H) Adjournment. Upon motion duly made and seconded, the meeting of the City Commissioners may be adjourned by a majority of those members of the City Commissioners present and voting.
(Ord. 552, passed 6-16-97)