(a) Contracts of less than Seventy-Five Thousand Dollars ($75,000). Formal competitive bidding will not be required for purchases less than seventy-five thousand dollars ($75,000).
(b) Other Exemptions. The following purchases shall also be exempt from the competitive bidding requirements, but shall, where in excess of seventy-five thousand dollars ($75,000) unless otherwise stated herein, be subject to the approval of the Council or Board of Public Affairs:
(1) Supplies and services of the severely handicapped, purchased from a qualified nonprofit agency pursuant to Ohio R.C. 4115.31 to 4115.35.
(2) Purchases of machinery, materials and supplies from the State of Ohio, a centralized government purchasing organization, or any department, division, agency, political subdivision of the State, or other cooperative purchasing organization of public entities, if made through contracts with such designated entities.
(3) Emergency purchases, for which Council or the Board of Public Affairs may, by a majority vote authorize entering into a contract for work to be done or for emergency purchases of goods and services without formal bidding and advertising.
(4) Professional and/or personal services. The statutory provisions regarding competitive bidding generally do not apply to contracts for professional and/or personal services. This includes personal services, regardless of amount, which are not, in the opinion of the Mayor or Director of Utilities, capable of proper selection by means of competitive bidding.
(5) Single bid. Where a single bid is received after complying with the bid requirements, then competitive bidding shall not apply.
(6) Single source. With respect to material to be incorporated into public improvements, competitive bidding shall not apply where there is only a single source or supplier for the material.
(7) Projects that the City determines to be best suited to the Construction Manager at Risk delivery model. The procurement process shall be developed based on the needs of the City and the nature of the specific project and shall not be required to comply with Chapter 153 of the Ohio Revised Code. The Construction Manager at Risk shall be required to provide a performance and payment bond in the same form as that set forth in Section 153.571 of the Ohio Revised Code. The standard of award for Construction Manager at Risk projects shall be a "best value" standard.
(8) Projects that the City determines to be best suited to the Design-Build delivery model. The procurement process shall be developed based on the needs of the City and the nature of the specific project and shall not be required to comply with Chapter 153 of the Ohio Revised Code. The Design-Builder shall be required to provide a performance and payment bond in the same form as that set forth in Section 153.571 of the Ohio Revised Code. The standard of award for Design-Build projects shall be a "best value" standard.
(9) Any other exceptions to the bidding requirements set forth in Chapter 735 of the Ohio Revised Code.
(c) The foregoing dollar thresholds shall be subject to adjustment consistent with changes in Chapter 735 of the Ohio Revised Code, including, but not limited to, the planned three percent (3%) increases as determined and published by the Ohio Director of Commerce beginning in 2025. (Ord. 38-2023. Passed 9-18-23.)