(a) All Facilities Operators shall register with the City each calendar year between January 1 and January 31 on a form provided by the Chief Building Official.
(b) The purpose of Annual Registration is to assist the City in monitoring use of the Right-of-Way; to maintain an accurate and current database of information concerning Facilities Operators; and to assist the City in managing the Right-of-Way in a manner that best serves the public health, safety and welfare.
(c) Registration forms will be provided by the City and shall require the following information:
(1) Any material changes to the information the Applicant provided the City in the Application, including, but not limited to:
A. The identity, legal status, and federal tax identification number of the Facilities Operator, including any affiliates or agents that will use or be, in any way, responsible for the Facilities.
B. The name, address and telephone number of the local officer, agent or employee to be notified in case of emergency.
(2) Evidence that the Facilities Operator is in compliance with the insurance, indemnity and financial surety requirements of this Chapter.
(3) Information regarding, and a preliminary construction schedule and completion date for any improvements the Facilities Operator plans in the Right-of-Way for the then following twelve (12) months.
(4) Any other information the Chief Building Official may reasonably require relevant to the Facilities Operator's occupancy of the Public Ways.
(d) The City shall have the right to access and review all the Facilities Operator's maps and/or as-built plans showing the location of Facilities in the Public Ways upon ten (10) days prior written request.
(e) Upon written request by the City, each Facilities Operator shall work in good faith with the City to provide, in a reasonable time and manner, maps and/or as-built plans in a format compatible with the City's current and/or future mapping system.
(f) The Facilities Operator may designate any portion or portions of the maps and/or as-built plans as proprietary and/or a trade secret so as to remain confidential. In this however, that such information is subject to applicable public record laws and exceptions thereto. The City shall provide a Facilities Operator with written notice of any proposed inspection or disclosure prompted by a public records request related to the Facilities Operator's maps and/or as-built plans the Facilities Operator has designated to be confidential. The Facilities Operator shall have three (3) business days from the written notice to object to any public records disclosure and to agree in writing to defend and indemnify the City with respect to any litigation under the Ohio Public Records Act to compel disclosure and all costs thereof.
(g) In addition to the Annual Registration required hereunder, each Facilities Operator shall keep the required registration information current at all times.
(Ord. 61-19. Passed 9-23-19.)