At the time of any reportable transaction other than renewals, extensions or redemptions, every licensee must immediately record the following in a computerized record approved by the Police Department:
(A) A complete and accurate description of each item including, but not limited to, any trademark, identification number, serial number, model number, brand name, or other identifying marks on such an item.
(B) The purchase price, amount of money lent upon, or pledged therefor.
(C) The maturity date of the transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges.
(D) Date, time, and place the item of property was received by the licensee.
(E) Full legal name, residence address, residence telephone number, date of birth, and accurate description of the person from whom the item of the property was received, including: sex, height, weight, race, color of eyes, and color of hair.
(F) The identification number and state of issue from any of the following forms of identification of the seller:
(1) Current valid photo Minnesota drivers’ license.
(2) Current valid photo Minnesota identification card.
(3) Current valid photo driver’s license issued by another state.
(4) Current valid photo identification card issued by another state.
(G) The signature of the person identified in the transaction.
(H) The licensee must also take a color photograph or color video recording of:
(1) Each customer involved in a billable transaction.
(2) (a) Every item pawned or sold that does not have a unique serial or identification number permanently engraved or affixed.
(b) If a photograph is taken, it must be at least two inches in length by two inches in width and must be maintained in such a manner that the photograph can be readily matched and correlated with all other records of the transaction to which they relate. Such photographs must be available to the Chief of Police, or the Chief’s designee, upon request. The licensee must keep the photograph for six months. The major portion of the photograph must include an identifiable front facial close-up of the person who pawned or sold the item. Items photographed must be accurately depicted. The licensee must inform the person that the person is being photographed by displaying a sign of sufficient size in a conspicuous place in the premises.
(c) If a video photograph is taken, the video camera must zoom in on the person pawning or selling the item so as to include an identifiable close-up of that person’s face. Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person that the person is being videotaped orally and by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed videotape for six months.
(I) Renewals, extensions and redemptions. For renewals, extensions and redemptions, the licensee will provide the original transaction identifier, the date of the current transaction, and the type of transaction.
(J) Inspection of records. The records must at all reasonable times be open to inspection by the Police Department or the License Division. Data entries will be retained for at least three years from the date of transaction.
('72 Code, § 468:40) (Ord. 1997-843, passed 3-24-97) Penalty, see § 10.99