(A) (1) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
(2) Such person may file a written request with the Clerk specifying: the person’s name and the addresses and telephone numbers at or through which the person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notification of; the municipal body that is the subject of such request; and the number of calendar months, not to exceed 12, which the request covers. Such request may be canceled by request from such person to the Clerk.
(3) Each such written request must be accompanied by cash, or a check or money order payable to the city, in the amount of $5 for each month covered by the request, which amount has been determined by Council to represent a reasonable fee to cover costs of providing such advance notification. Each such written request shall be accompanied by 120 stamped self-addressed envelopes to cover the number of regular meetings during the time period covered by the request and an estimated number of special meetings. The Clerk shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out, such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notification.
(4) Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the municipal body that is the subject of such request, and the Clerk.
(B) (1) The Clerk shall, if possible, give such advance notification under this section by written notification. If such written notification cannot be given or has not been given, the Clerk shall give oral notification.
(2) The contents of written notification under this division may be a copy of the agenda of the meeting. Written notification under this division may be accomplished by giving advance written notification, by copies of the agendas, of all meetings of the municipal body that is the subject of such request.
(Ord. 6-76, passed 1-19-1976)