(A) The DOE shall have the responsibility to make sure the contractor receives prompt payment for all completed and accepted items of work. After an item of work is completed, but before payment is made, a detailed inspection is necessary to determine the quantities of the various items of work performed. The basis of payment for any item of work details that the unit bid price is full compensation for certain work and/or materials essential to that item. As such, this work and/or material will not be measured or paid for under any other item of work. The CE shall approve all invoices prior to payment. The payment should be made to the contractor within 30 days of receiving the contractor’s invoice after the completion of the work per
Ohio R.C. 126.30. To assure prompt payment, the measurement of quantities and the recording for payment should be performed on a daily basis as the items of work are completed and accepted.
(B) The DOE is responsible for preparing documentation to support payment for work performed by the contractor by measurement of completed and accepted quantities of work. The documentation shall provide validation that the quantity for payment has been determined in accordance with contract requirements with necessary measurements, calculations, weight tickets and the like, and that the work was done in close conformity to the plans and specifications.
(Ord. 131-05, passed 10-17-2005)