(A) Scope of review by Planning and Zoning Board. In conducting public hearings on the applications provided hereunder, the Planning and Zoning Board may recommend appropriate conditions, restrictions, limitations and safeguards for approval which it deems necessary or desirable to:
(1) Avoid excessive noise, traffic, disease or other obnoxious hazards;
(2) Maintain the present and future land use plan and/or use trend of the subject area;
(3) Produce minimum visual, audible or ecological pollution; and
(4) Provide for adequate provisions for the service of required public necessities, transportation, water supply, sewage disposal, drainage and sanitation solid waste purposes.
(B) Report by Board. Within 30 days after the public hearing on any application for review, report or referral on a zoning, development or planning matter, the Planning and Zoning Board shall record its review, analysis and recommendations in written form.
(C) Contents of Board report. In preparing its recommendation for approval, revision or denial of an application, the Board shall state:
(1) The relevant information submitted by the applicant and gathered by the Board, including exhibits, studies, reports or other matters presented;
(2) The significant findings of facts and conclusions regarding the applications conformance with the requirements of this Code; and
(3) The findings regarding of the application’s impact on traffic, utility services, drainage or educational opportunities, recreational facilities, noise disruptive or adverse impacts on adjacent properties, the character of the site and district, the suitability of the site for the particular use requested and the impact of the application on the promotion of the public health, safety, comfort, convenience, order, appearance, prosperity or general welfare of the town and its residents.
(D) Minutes of meeting. Minutes will be kept of all meetings and proceedings of the Board and shall include and state the vote of each member on each question.
(E) Recommendation by Planning and Zoning Board. After the Board rules on the application, it shall make its recommendation to the Town Council, and/or the Board of Adjustment, and forward any relevant explanation or prescribed conditions of approval. All such material shall become part of the file on such application, and available for public inspection.
(F) Record of proceedings. All information, documents, maps, exhibits and supplemental information reviewed by the Planning and Zoning Board shall be transmitted to the Town Council and/or, to the Board of Adjustment, for final action. No additional information or documents, shall be presented by the applicant to the Town Council and/or Board of Adjustment for review, unless this requirement is waived.
(Ord. 1-90, passed 1-31-1991)