(A) Definitions. For the purpose of this section, the following definitions apply unless the context clearly indicates or requires a different meaning.
FAMILY MEMBER. Includes an employee’s spouse; parents; grandparents; adopted, natural, and stepchildren; brothers; sisters; grandchildren; parents-in-law; or any relative or person living in the employee’s household for whom the employee has custodial responsibility; or such person is financially and emotionally dependent on the employee and the presence of the employee is needed.
INFANT. Anyone who is two years of age or younger.
MEDICAL DOCUMENTATION. Written verification by a doctor, dentist, or other professional medical practitioner licensed by a government body regarding the physical or mental condition of an employee.
(B) Holidays.
(1) Holiday pay; adoption of schedule.
(a) Holiday pay.
1. Any full-time hourly rate employee required to work on a holiday will be paid for their scheduled shift at regular pay plus eight hours of holiday pay. Any full-time hourly rate employee that does not work on the holiday shall be granted eight hours of holiday pay or eight hours of compensation time for the holiday. In order to receive holiday pay, the employee must work his or her scheduled shift before and after said holiday. This provision does not apply to part-time employees of the village.
2. This division (B)(1)(a)2. shall apply to part-time police officers only and does not apply to part-time employees of the village. Holiday pay is to be paid at the rate of one and one-half times.
(b) Adoption of schedule. The Village Board hereby adopts the following paid holiday schedule, which shall remain in full force and effect until amended or changed by the Village Board:
1. New Year’s Day (January 1);
2. Martin Luther King Jr. Day (third Monday in January);
3. Lincoln’s Birthday (February 12);
4. President’s Day (third Monday in February);
5. Memorial Day (last Monday in May);
6. Juneteenth (June 19);
7. Independence Day (July 4);
8. Labor Day (first Monday in September);
9. Columbus Day (second Monday in October);
10. Veteran’s Day (November 11);
11. Thanksgiving (fourth Thursday in November);
12. Day after Thanksgiving (Friday after Thanksgiving);
13. Christmas Eve (December 24);
14. Christmas Day (December 25); and
15. New Year’s Eve (December 31).
(2) Designation of duties. The department head shall have the right to schedule duties for any full-time employee on a holiday to meet the operational needs of the village.
(C) Grief time.
(1) Days granted. Upon the death of a family member, full-time employees of the village will be granted up to three days of grief time for the purpose of attending the funeral and tending to the affairs of the decedent, with approval of the department head.
(2) Designation of duties. If such a death occurs during the employee’s vacation time, grief time will be paid in lieu of the vacation time. Full-time employees with at least six months of service are eligible for this benefit.
(D) Personal leave.
(1) Time allowed. Each full-time employee, having completed at least six months of service to the village, shall be entitled to receive 16 hours of paid personal leave time on the first day of each fiscal year.
(2) Scheduling with department head. Personal time shall be scheduled with the department head in accordance with the operational needs of the village, and any such time not used during the fiscal year shall be forfeited.
(E) Vacation time.
(1) Time allowed. The village will grant vacation time at the end of each month to full-time employees according to the following schedule:
(a) After one year of service: ten days;
(b) After three years of service: 12 days;
(c) After five years of service: 15 days;
(d) After ten years of service: 17.5 days;
(e) After 15 years of service: 20 days;
(f) After 20 years of service: 22.5 days; and
(g) After 25 years of service: 25 days.
(2) Eligibility to receive credit. The vacation earning rate established herein begins at the end of the month in which the employee’s anniversary date falls; provided, the anniversary date is on or before the tenth of the month, in which event, the vacation earning rate begins the following month. To be eligible to receive credit for a month of service to the village, an employee must be in pay status at least one-half the work days of such month.
(3) Advance scheduling. Vacation time shall be scheduled in advance, taking into consideration the operational needs of the village. Vacation time must be taken within 12 months after the calendar year in which it was earned, or it shall be forfeited.
(4) Vacation pay to terminated employees. Any terminated employee shall be entitled to be paid for any accumulated vacation time. New employees are not entitled to any vacation time until the completion of six months of service.
(F) Sick leave.
(1) Definition. SICK LEAVE is defined as any period of time during which a full-time employee may, due to illness or injury, except job-related injury, be excused from work without loss of normal pay. This provision applies to elected or appointed or full-time persons. This provision does not apply to time off for an employee to care for a sick family member or for attendance to personal business. The Village Board may deny pay if sick leave is taken outside of the limits of this division (F)(1).
(2) Time allowed; accrual. Two hours of sick time will be credited to full-time employees at each pay period; provided, that the employee is in pay status at least one-half of the work days of the pay period. Sick time may accrue to a total of 480 hours.
(3) Incentive pay. An incentive of $50 will be paid at the end of the fiscal year to each employee who has not taken any sick time during such fiscal year, and such employee was on pay status for the full fiscal year.
(4) Medical documentation. Medical documentation and work release are required for medical absences from work after three consecutive sick days have been used. Medical documentation may be required by the department head for any period of time, regardless of the number of sick days used. The Village Board may require a physical examination of any employee by a physician of the Board’s choice.
(5) Childbirth. The village will allow an absence of at least six weeks for the birth or adoption of an infant, which may be used as sick time. Medical documentation is not required for the first six weeks of the postdelivery absence.
(6) Employment-related injury. Employees requiring off duty time due to an employment-related illness or injury are subject to the Workers’ Compensation Act, being 80 ILCS 305, or other laws of the state and will receive benefits as provided by said laws, in lieu of the benefits granted in this section.
(7) Health insurance reimbursement.
(a) The health insurance coverage provided by the village for its employees shall be purchased through Central Management Services, local government health plan benefits, as provided by the state.
(b) Healthcare insurance is established on an annual basis, effective on July 1, and expiring on June 30 following thereafter.
(c) The health insurance plan of the village provides for a $1,500 deductible to be paid by the employee.
(d) The village will reimburse deductible expenses incurred by an employee that exceed $500 per policy year, with a maximum payout of $1,000 by the village. Said employee shall pay the first $500 of deductible medical expenses per plan year.
(e) The employee may submit receipts and other credible evidence of payment of deductible expenses for reimbursement on a quarterly basis. Said expenses shall be submitted to the Village Clerk.
(f) There shall be no deductible carryover for any year in which an employee does not use the full $1,000 deductible reimbursement.
(g) The village will pay the monthly premium for each employee as established by Central Management Services for the local consumer driven health plan. In the event an employee would like to upgrade his or her coverage, said employee may do so by paying the difference between said monthly premium so established, and the cost of the upgrade by payroll deduction.
(h) Any health insurance coverage for an employees’s spouse or family policy shall be at the expense of the employee, by payroll deduction.
(i) Participation in the village employee’s healthcare plan, including all the provisions herein, shall cease as of the last day of the month following the date of termination of any employee. The health reimbursement arrangement plan shall not apply to any employee that is covered under the village’s health insurance through the provisions of COBRA.
(G) Jury duty. Any full-time employee who is on active jury duty will be paid the difference between such employee’s regular salary and the compensation received for jury duty for the first two weeks of jury duty. The Village Board of Trustees may, at its discretion, continue this benefit if jury duty extends for more than a two-week period. Employees who are called for jury duty shall notify their department head immediately.
(H) Applicable to full-time employees. This section pertains only to full-time employees who work a minimum of 35 paid hours each week of the fiscal year for the village. No provisions of this section shall be interpreted to apply to any part-time employee of the village working less than an average of 35 hours per week during the fiscal year.
(I) Violators subject to disciplinary action. Any employee who violates any of the provisions of this section shall be subject to disciplinary action, including dismissal or suspension, as an employee of the village.
(J) Paid leave. The foregoing recitals of Ordinance 2023-12 shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. Pursuant to 820 ILCS 192/15(p), the village hereby adopts its current paid leave policy for all village employees as set forth in this code of ordinances, the Employee Handbook, annual salary ordinances, any collective bargaining agreement to which the village is a party, and all other binding legislative actions governing paid leave adopted by the Mayor and Board of Trustees, as the same may be amended from time to time. However, in no event shall the village, as an employer, provide less than one day of paid leave per year to any village employee. The Village Clerk is directed by the corporate authorities to publish this division (J) in pamphlet form. The ordinance contained herein shall be in full force and effect after its passage and publication in accordance with 65 ILCS 5/1-2-4.
(Prior Code, § 1-6-2) (Ord. 541, passed 12-5-1994; Ord. 556, passed 6-16-1997; Ord. 759, passed 12-1-2014; Ord. 799, passed 6-6-2016; Res. R2021-03, passed 9-7-2021; Ord. 2022-14, passed 11-7-2022; Ord. 2023-12, passed 12-4-2023)