(a) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
Such person may file a written request with the Clerk specifying: the person's name and email address or the person's postal address if the person desires to receive written notification at his/her postal address and telephone number at or through which the person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notification; the Municipal Body that is the subject of such request; and the number of calendar months, not to exceed twelve, which the request covers. Such request may be cancelled by request from such person to the Clerk.
(b) Each such written request to receive written notification at a person's postal address shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of five special meetings. The Clerk shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
(c) Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, Municipal Body that is the subject of such request and the Clerk.
(d) The Clerk shall if possible give such advance notification under this section by written notification. If such written notification cannot be given or has not been given, the Clerk shall give oral notification.
(Ord. 3460. Passed 11-18-09.)