1. If the Open Records Officer determines that the request will be granted, the Open Records Officer shall inform the requester that access is granted and either include information on the regular business hours of the Township’s Office, provide electronic access or state where the requester may go to inspect the records or information electronically at a publically accessible site.
2. A public record shall be provided to the requester in the medium requested if it exists in that form, otherwise, it shall be provided in its existing medium. The township is not required, however, to permit the requestor to use its computers.
3. The Open Records Officer may respond to a records request by notifying the requester that the record is available through publicly accessible electronic means or that the township shall provide access to inspect the record electronically. If the requester, within 30 days following receipt of the township’s notice, submits a written request to have the record converted to paper, the township shall provide access in printed form within five days of receipt of the request for conversion to paper.
4. A public record that the township does not possess but is possessed by a third party with whom the township has contracted to perform a governmental function and which directly relates to that governmental function shall be considered a public record of the township.
5. If the Open Records Officer determines that a public record contains information both subject to and not subject to access, the Open Records Officer shall grant access to the information subject to access and deny access to the information not subject to access. The Open Records Officer shall redact from the record the information that is not subject to access. The Open Records Officer shall not deny access to a record if information is able to be redacted.
6. If the Open Records Officer’s response to a requester is that a copy of the requested record is available to be retrieved by the requestor at the Township’s Office and the requester does not retrieve the record within 60 days of the township’s response, the township may dispose of the copy and retain any fees paid to date.
(Res. 2015-09, passed 3-9-2015)