1. If the Open Records Officer determines that an extension of time is required to respond to a request, written notice shall be sent within five business days of receipt of a request. The notice shall indicate that the request for access is being reviewed, the reason that the review requires an extension, a reasonable date when the response is expected, and an estimate of applicable fees owed when the record becomes available. The Open Records Officer may take an extension of time, for up to an additional 30 days, for any of the following reasons:
A. The request for access requires redaction of a record or records;
B. The request for access requires the retrieval of a record stored in a remote location;
C. A timely response to the request for access cannot be accomplished due to bona fide and specified staffing limitations;
D. A legal review is necessary to determine whether the record is a record subject to access;
E. The requester has not complied with the township’s policies regarding access to records;
F. The requester refuses to pay applicable and authorized fees; and/or
G. The extent or nature of the request precludes a response within the initial five-day time period.
2. Up to a 30-day extension for one of the above listed reasons does not require the consent of the requester. If the response is not given by the date specified in the notice, it shall be deemed denied on the day following that date.
3. A requester may consent in writing to an extension that exceeds 30 days, in which case the request shall be deemed denied on the day following the extension date to which the requestor consented.
(Res. 2015-09, passed 3-9-2015)