(A) (1) Each non-bargaining full-time, non-temporary, hourly city employee shall earn vacation leave according to the number of years of service. (See following chart.) The full-time non-temporary hourly classifications are those assigned to pay bands 1 through 3 in § 33.01 of this chapter. All full-time, hourly city employees with prior full-time, public service in the State of Ohio for which they had accrued vacation leave may, upon certification of their prior service, count that service for purposes of computing entitlement to vacation leave. Additionally, credit will be given for prior non-temporary, part-time service with the city.
Length of Service | Accrual Rate Per Pay Period | Maximum Accrual |
Upon hire thru 4 years | 6.04 hours | 240 hours |
After 4 thru 9 years | 7.54 hours | 360 hours |
After 9 thru 14 years | 9.14 hours | 480 hours |
After 14 thru 19 years | 9.86 hours | 540 hours |
After 19 thru 24 years | 10.64 hours | 600 hours |
After 24 years | 11.04 hours | 660 hours |
(2)
[Reserved]
(B) (1) Each full-time city employee listed in pay bands 4 through 9 shall earn vacation leave according to the number of years of service. (See following chart.) No retroactive application of this vacation schedule will be applied to employees upon implementation of the schedule. New hires in pay bands 4 through 9 may use accrued vacation leave during the first year of hire. All full-time, employees with prior full-time, public service in the State of Ohio for which they had accrued vacation leave may, upon certification of their service, count that prior service for purposes of computing vacation leave accrual. Additionally, credit will be given for prior non-temporary, part-time service with the city.
Length of Service | Accrual Rate Per Pay Period | Maximum Accrual |
Upon hire thru 9 years | 7.54 hours | 360 hours |
After 9 thru 14 years | 9.14 hours | 480 hours |
After 14 thru 19 years | 9.86 hours | 540 hours |
After 19 thru 24 years | 10.64 hours | 600 hours |
After 24 years | 11.04 hours | 660 hours |
(C) [Reserved]
(D) Vacation is credited each bi-weekly pay period at the rates shown for each period of service in divisions (A) and (B) above. No accrual will accumulate beyond the maximum allowable for each period of service. Vacation is not earned on overtime. Applicable accrual rates shall be pro-rated bi-weekly pay periods with fewer than full-time hours. When a change in the accrual rate is achieved based on the length of service listed in divisions (A) and (B) above, only the accrual will change. There will not be a lump credit of hours or "dump-in" added to the employee's vacation balance.
(E) Vacation shall be scheduled throughout the year by responsible supervisors as near as possible to times desired by employees, subject to operational requirements. Vacation preference shall be granted to employees on the basis of division seniority (time in service within divisions of departments established by Administrative Code). In case of conflict, the appropriate department head shall make the final decision as to when vacations may be taken. There is no requirement that vacation leave be taken all at once or that it be split up. Vacations may be taken so as to include or abut holidays. The minimum time of request and approval shall not be less than one-tenth of an hour.
(F) Vacation pay shall be computed on the basis of a regular 40-hour work week at applicable regular straight time rates, except as otherwise modified (Fire).
(G) Vacation leave is earned only during the time the employee is on active non-temporary/non- seasonal full-time status; it is not earned by part-time, seasonal or temporary full-time or part-time employees, or by non-temporary/non-seasonal full-time or part-time employees while on unpaid leaves of absence or unpaid military leave, unless mandated by federal or state law.
(H) Days designated as holidays in § 33.20 of this chapter shall not be charged to vacation leave regardless of the day of the week on which they occur.
(I) A week of vacation is equivalent to 40 normal hours of work, except as otherwise modified (Fire).
(J) Upon separation from city employment, an employee shall be entitled to compensation at his/her then current straight-time rate of pay for all lawfully accrued and unused vacation leave to his/her credit. If the separation from city employment is caused by death, payment shall be made to the employee's surviving spouse or other beneficiary, as provided by statute.
(K) For vacation purposes, years of service with the city shall be determined by the total number of years worked for the city and shall include military leaves of absence and other approved leaves of absence. If an employee's service has been interrupted through no fault of the employee, such as lay-off, the employee's total service shall include the periods both before and since the interruptions, but shall not include the period of interruption itself.
(L) Employees who are promoted or reclassified into another classification within the city shall be paid for their unused vacation accrual that exceeds the current accrual maximums established for the new position. These maximums are established in this section of this chapter. The payment for this accrued but unused vacation leave while employed under the previous classification shall be accomplished through the payroll process as soon as possible following promotion/reclassification into the new classification. Vacation leave shall be paid to the employee through the payroll system at the rate of pay the employee previously held immediately prior to promotion or reclassification into the new classification.
(M) Employees within 80 hours of their accrual maximum may “cash out” up to two weeks of unused vacation. Requests must be submitted to the Finance Director by no later than November 1 to be paid out no later than the final pay in November. Once “cashed-out”, vacation hours are removed from the employee's available balance and cannot be converted back to hours.
(1980 Code, § 33.27) (Ord. 3309, passed 5-19-1975; Am. Ord. 3619, passed 10-17-1977; Am. Ord. 3945, passed 1-7-1980; Am. Ord. 4111, passed 5-18-1981; Am. Ord. 4968, passed 12-19-1988; Am. Ord. 4997, passed 1-18-1989; Am. Ord. 5680, passed 3-7-1994; Am. Ord. 6096, passed 1-6-1997; Am. Ord. 6732, passed 3-5-2001; Am. Ord. 7474, passed 11-7-2005; Am. Ord. 7668, passed 5-7-2007; Am. Ord. 7756, passed 3-17-2008; Am. Ord. 7832, passed 11-3-2008; Am. Ord. 7851, passed 2-2-2009; Am. Ord. 7953, passed 1-19-2010; Am. Ord. 8352, passed 9-15-2014; Am. Ord. 8608, passed 6-19-2017; Am. Ord. 8944, passed 6-21-2021; Am. Ord. 9008, passed 5-2-2022; Am. Ord. 9074, passed 3-6-2023; Am. Ord. 9166, passed 3-4-2024; Am. Ord. 9182, passed 5-6-2024; Am. Ord. 9211, passed 8-5-2024)