(A) The Town Council shall designate a person or persons responsible for public records release decisions and this person(s) shall make the final determination of whether to approve or deny a request.
(B) All requests for public documents shall be made in writing by completing a request for public records form, which shall be created and/or reviewed by the Town Attorney and made available to the public by the Town Clerk-Treasurer.
(1) The request for public records forms shall be the only accepted form for making the requests.
(2) The request for public records forms shall be submitted to the Clerk-Treasurer's office during regular business hours.
(3) Each request shall identify with reasonable particularity the record being requested.
(C) To recover the costs of reproducing these records, the Town Clerk-Treasurer shall assess the persons making the request a charge of $0.10 per page for photocopying of single-sided standard eight and one-half by 11-inch paper, and for copying photographs, audio tapes, electronic media, non-standard documents and other items that may not be duplicated on a standard photocopier, the Clerk-Treasurer shall charge the direct cost for copying, as defined by I.C. 5-14-3-2.
(D) Pursuant to I.C. 5-14-3-3, a person who obtains public records or information, which includes either the name, address, telephone number, property location, account balances or any identifying information shall not be used for commercial purposes, including to sell, advertise or solicit the purchase of merchandise, goods or services, or sell, loan, give away or otherwise deliver the information obtained by the request to any other person for these purposes.
(Ord. 2004-3, passed 6-14-2004) Penalty, see § 30.99