The full-time position of Office Administrator is hereby established.
(a) Position Summary. The role - the Officer Administrator is a key role in the Village of Boston Heights Administrative Office. The role coordinates the work of the Mayor's office, Village Council, Village Employees and Village Residents and is responsible for the overall management of Village Hall. The Office Administrator is expected to manage the daily activities of the office and liaise with residents, ensuring a professional level of service and support to the Village of Boston Heights, the Mayor, and the Village Council. The role will work under direct supervision of the Mayor and in close collaboration with the Village Council.
(b) Essential Duties and Responsibilities.
• Work as office manager.
• Communicate with (or to) individuals or groups verbally and/or in writing (e.g. Council members, residents, suppliers, and employees).
• Review correspondences and information received at Village Hall and forward it to appropriate Village personnel or professionals.
• Ensuring that personnel needs are satisfied by establishing, managing, and improving programs for recruiting, hiring, and evaluating personnel.
• Recruiting and onboarding new hires.
• Establishing and conducting orientation and training programs.
• Ensure compliance with Employee Handbook by reviewing and managing the accuracy, confidentiality and maintenance of HR-documents; assisting in the implementation of and ensuring compliance with HR systems applictions; and researching to gathering data for HR related issues.
• Implementing and managing employee benefits programs and communicating benefits to employees.
• Manage and monitor employee benefit use and maintain proper records regarding the same.
• Evaluating and recommending new benefits programs to Mayor and Village Council.
• Managing regular payroll and variable compensation programs.
• Working with Legal, Finance, Street Department, Police Department, and others to address Village needs.
• Cultivating an atmosphere of innovation and teamwork and encouraging constant individual and organizational improvement.
• Manage the general operations of the office including ordering supplies, keeping the space tidy, and providing support and guidance to employees in the office.
• Post new positions and remove closed positions.
• Assist with recruitment including scheduling interviews.
• Coordinate onboarding process for new hires.
• Process background checks and I-9 forms.
• Process expense reports.
• Prepare reports as requested.
• Maintain employment files.
• Coordinate, Manage the general operations of the Village Council, including posting notices, creating agendas, and finalizing ordinances
• Knowledge of HIPAA regulations, Ohio Sunshine Laws, and Public Records regulations will be a plus.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. The Village is a small employer, which requires all employees to do what is required to serve its residents. This position will answer to the Mayor and perform any other related duties, as assigned by their supervisor.
(c) Qualifications.
(1) Education/Experience (Desired).
• Bachelor's degree preferred
• A minimum of 2+ years of progressive experience as an office and/or human resources assistance or coordinator
• Must be technically proficient
(2) Computer Skills.
• Proficient in Microsoft Office or related software.
(3) Certificates and Licenses.
• No certificates or licenses required
(Ord. 2021-12-16. Passed 2-8-22.)