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The clerk shall maintain the specified city records in the following manner:
1. Ordinances and Codes: Maintain copies of all effective city ordinances and codes for public use.
2. Custody. Have custody and be responsible for the safe keeping of all writings or documents in which the city is a party in interest unless otherwise specifically directed by law or ordinance.
3. Maintenance. Maintain all city records and documents, or accurate reproductions, for at least five (5) years, except that ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to the issuance, cancellation, transfer, redemption or replacement of public bonds or obligations shall be kept for at least eleven (11) years following the final maturity of the bonds or obligations. Ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to real property transactions shall be maintained permanently.
4. Provide Copy. Furnish upon request to any municipal officer a copy of any record, paper or public document under the clerk’s control; when it may be necessary to such officer in the discharge of such officer’s duty; furnish a copy to any citizen when requested upon payment of the fee set by council resolution; under the direction of the mayor or other authorized officer, affix the seal of the city to those public documents or instruments which by ordinance and code are required to be attested by affixing of the seal.
5. Filing of Communications. Keep and file all communications and petitions directed to the council or to the city generally. The clerk shall endorse theron the action of the council taken upon matters considered in such communications and petitions.
The clerk shall issue or revoke licenses and permits when authorized by this code, and keep a record of licenses and permits issued which shall show date of issuance, license or permit number, official receipt number, name of person to whom issued, term of license or permit and purpose for which issued.
The clerk shall inform all persons appointed by the mayor or council to offices in the city government of their position and the time at which they shall assume the duties of their office. The clerk shall also advise the mayor or council at least thirty (30) days prior to the expiration of the term of any appointment.
The clerk shall perform the following duties relating to elections and nominations:
1. Certify to the county commissioner of elections the type of nomination process to be used by the city no later than ninety (90) days before the date of the regular city election.
2. Accept the nomination petition of a candidate for a city office for filing if on its face it appears to have the requisite number of signatures and is timely filed.
3. Designate other employees or officials of the city who are ordinarily available to accept nomination papers if the clerk is not readily available during normal working hours.
4. Note upon each petition and affidavit accepted for filing the date and time that the petition was filed.
5. Deliver all nomination petitions, together with the text of any public measure being submitted by the council to the electorate, to the county commissioner of elections not later than five o’clock (5:00) P.M. on the day following the last day on which nomination petitions can be filed.
The city seal is in the custody of the clerk and shall be attached by the clerk to all transcripts, orders and certificates which it may be necessary or proper to authenticate. The city seal is circular in form, in the center of which are the words "BOONE, IOWA" and around the margin the words "CITY SEAL".
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