The clerk shall maintain the specified city records in the following manner:
1. Ordinances and Codes: Maintain copies of all effective city ordinances and codes for public use.
2. Custody. Have custody and be responsible for the safe keeping of all writings or documents in which the city is a party in interest unless otherwise specifically directed by law or ordinance.
3. Maintenance. Maintain all city records and documents, or accurate reproductions, for at least five (5) years, except that ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to the issuance, cancellation, transfer, redemption or replacement of public bonds or obligations shall be kept for at least eleven (11) years following the final maturity of the bonds or obligations. Ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to real property transactions shall be maintained permanently.
4. Provide Copy. Furnish upon request to any municipal officer a copy of any record, paper or public document under the clerk’s control; when it may be necessary to such officer in the discharge of such officer’s duty; furnish a copy to any citizen when requested upon payment of the fee set by council resolution; under the direction of the mayor or other authorized officer, affix the seal of the city to those public documents or instruments which by ordinance and code are required to be attested by affixing of the seal.
5. Filing of Communications. Keep and file all communications and petitions directed to the council or to the city generally. The clerk shall endorse theron the action of the council taken upon matters considered in such communications and petitions.