19.02 POWERS AND DUTIES, GENERAL.

   The clerk, or, in the clerk's absence or inability to act, the deputy clerk, has the powers and duties as provided in this article, this code and the law.

19.03 PUBLICATION OF MINUTES.

   The clerk shall attend all regular and special council meetings and within fifteen (15) days following a regular or special meeting shall cause the minutes of the proceedings thereof to be published. Such publication shall include a list of all claims allowed and a summary of all receipts and shall show the gross amount of the claim.

19.04 RECORDING MEASURES.

   The clerk shall promptly record each measure considered by the council and record a statement with the measure, where applicable, indicating whether the mayor signed, vetoed or took no action on the measure, and whether the measure was repassed after the mayor's veto.

19.05 PUBLICATION.

   1.   Publication. The clerk shall cause to be published all ordinances, enactments, proceedings and official notices requiring publication as follows:

      A.   Time. If notice of an election, hearing, or other official action is required by this code or law, the notice must be published at least once, not less than four (4) nor more than twenty (20) days before the date of the election, hearing, or other action, unless otherwise provided by law.

      B.   Manner of publication. A publication required by this code or laws must be in a newspaper published at least once weekly and having general circulation in the city.

   2.   Posting. The clerk is hereby directed to post promptly such ordinances and amendments, and to leave them so posted for not less than ten (10) days after the first date of posting. Unauthorized removal of the posted ordinance or amendment prior to the completion of the ten (10) days shall not affect the validity of said ordinance or amendment. The clerk shall note the first date of such posting on the official copy of the ordinance and in the official ordinance book immediately following the ordinance.

19.06 AUTHENTICATION.

   The clerk shall authenticate all measures except motions with the clerk's signature, certifying the time and manner of publication when required.

19.07 BLANK.

19.08 RECORDS.

   The clerk shall maintain the specified city records in the following manner:

   1.   Ordinances and Codes: Maintain copies of all effective city ordinances and codes for public use.

   2.   Custody. Have custody and be responsible for the safe keeping of all writings or documents in which the city is a party in interest unless otherwise specifically directed by law or ordinance.

   3.   Maintenance. Maintain all city records and documents, or accurate reproductions, for at least five (5) years, except that ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to the issuance, cancellation, transfer, redemption or replacement of public bonds or obligations shall be kept for at least eleven (11) years following the final maturity of the bonds or obligations. Ordinances, resolutions, council proceedings, records and documents, or accurate reproductions, relating to real property transactions shall be maintained permanently.

   4.   Provide Copy. Furnish upon request to any municipal officer a copy of any record, paper or public document under the clerk’s control; when it may be necessary to such officer in the discharge of such officer’s duty; furnish a copy to any citizen when requested upon payment of the fee set by council resolution; under the direction of the mayor or other authorized officer, affix the seal of the city to those public documents or instruments which by ordinance and code are required to be attested by affixing of the seal.

   5.   Filing of Communications. Keep and file all communications and petitions directed to the council or to the city generally. The clerk shall endorse theron the action of the council taken upon matters considered in such communications and petitions.

19.09 ATTENDANCE AT MEETINGS.

   At the direction of the council, the clerk shall attend meetings of committees, boards and commissions. The clerk shall record and preserve a correct record of the proceedings of such meetings.

19.10 ISSUE LICENSES AND PERMITS.

   The clerk shall issue or revoke licenses and permits when authorized by this code, and keep a record of licenses and permits issued which shall show date of issuance, license or permit number, official receipt number, name of person to whom issued, term of license or permit and purpose for which issued.