A. Upon submission of the application and any supporting documents required by this chapter, the chief of police or his designee may approve, approve with conditions, or deny a permit. If additional information is required by the chief of police the applicant shall have five (5) business days to submit all requested information.
B. Special event applicants, promoters, or sponsors whose special events require the use of extraordinary city resources as a result of their anticipated attendance or heightened security concerns shall be required to pay for those resources as determined by the chief of police. Full recovery for extraordinary expenses shall be required no later than sixty (60) days following the conclusion of the event.
C. The chief of police shall seek advice of other relevant staff members when the review and coordination of a specific event application is deemed necessary including the street department, clerk's office, and fire department. The applicant may be required to attend a meeting with the relevant parties during the review of the application.
D. An application for a permit may be denied if the chief of police determines:
1. The applicant has made any false, material representation in the application;
2. The applicant fails to provide any items or information required by this chapter;
3. In the opinion of the chief of police, the proposed event fails to provide a safe and secure venue or puts at risk the safety and well being of citizens in the community, or if the applicant fails to gain required licenses, permits, or permissions;
4. The special event will substantially interfere or conflict with any other special event for which a permit has already been granted or activity already scheduled with the provision of public safety or other city services in support of such other previously scheduled event.
5. The special event will:
a. Substantially interrupt the safe and orderly movement of public transportation or other vehicular and pedestrian traffic in area of the special event;
b. Close streets so as to cause unsafe conditions for the public;
c. As a result of the expected attendance at the event, the lawful capacity of the facility or area will be exceeded;
d. The parking available at the facility will be inadequate to accommodate the expected attendance; or
e. The event coordinator, applicant, promotor, or sponsor has failed to pay for a previously permitted event.
E. If a permit is denied or if the permit is approved with conditions to which the applicant objects, the chief of police or his designee shall provide the applicant with a written decision to deny or approve the conditions within ten (10) business days. The applicant, within ten (10) business days of the denial may appeal the decision to the city council for a final review based upon the documents and circumstances presented. The applicant's appeal will be scheduled for consideration by the city council during a regularly scheduled council meeting within fifteen (15) business days. (Ord. 557, 9-20-2016)