All sales of city supplies, materials or equipment, or other
, including
or the rental thereof, shall comply with the provisions of M.S. § 471.345, Uniform Municipal Contracting Law, as it may be amended from time to time.
(a) If the estimated market value of the item or
is $10,000 or less, the sale may be made by quotation or in the open market at the discretion of the City Manager or his or her designee and conducted in a commercially reasonable manner.
(1) Sale by quotation. Sales made by quotation shall be based, so far as practicable, on at least two quotations, which shall be kept on file for at least one year from the date of their receipt.
(2) Sale in the open market. Sales made in the open market shall specifically include placement of the item or
in those public auctions, established dealer auctions or established salvage auctions which are conducted by a licensed broker and which have been previously approved by the City Manager.
(b) If the estimated market value of the item or sets of items is more than $10,000 but not in excess of $25,000, the City Manager or his or her designee may authorize the sale to be made by either the receipt of sealed competitive bids solicited by public notice or by direct negotiation. All such sales shall be conducted in a commercially reasonable manner.
(1) Sale by sealed competitive bids. Sales made by the receipt of competitive bids shall be in accordance with the procedures established by the City Manager, who shall have the authority to establish a minimum acceptable sale price.
(2) Sale by direct negotiation. Sales made by direct negotiation shall include the receipt, so far as practicable, of at least two quotations, which shall be kept on file for at least one year from the date of their receipt. Sales made by direct negotiation shall also specifically include sale by public auction, established dealer auctions or established salvage auctions which are conducted by a licensed broker and which have been previously approved by the city.
(c) If the estimated market value of item or items is in excess of $25,000, it must be sold by the receipt of sealed competitive bids solicited by public notice. The acceptance or rejection of bids shall be by the City Council.
(1) Notice of bids. The City Manager shall prepare a notice inviting sealed bids, to be published for two consecutive weeks in the official newspaper and at least five calendar days must intervene between the date of the last publication and the time for filing such sealed bids or proposals. This notice shall contain a description of the property and the terms and conditions of sale.
(2) Form of bids. All bids shall be filed on forms furnished by the City Manager or his or her representative. After receipt of the bids, the City Manager or his or her representative shall present a listing of the bids to the City Council for acceptance. The property shall be sold to the highest bidder unless otherwise provided in the notice of bids.
(3) Rejection of bids. In the event the City Council rejects all bids as referred to in the notice of bids, it may authorize the City Manager to negotiate the disposition in a manner that he or she may deem appropriate.
(1958 Code, § 86.035) (Ord. 72-54, passed 11-6-1972; Ord. 94-26, passed 6-6-1994; Ord. 2000-19, passed 6-19-2000)