The following procedures shall be followed when
that has come into the possession of the city, excepting unclaimed property, is intended to be disposed of.
(1) Process for approval. The City Manager shall be responsible for preparation and processing for approval any
or
intended for disposal. At the time he or she prepares to
such property, the City Manager shall first secure comments and recommendations from affected departments. However, this procedure shall not be applicable when
is used as a trade-in on the purchase by the city of
.
(2) Notice of bids. The City Manager shall prepare a notice inviting sealed bids, to be published for two consecutive weeks in the official newspaper and at least five calendar days must intervene between the date of the last publication and the time for filing such sealed bids or proposals. This notice shall contain a description of the property and the terms and conditions of sale.
(3) Form of bids.
(A) All bids shall be filed on forms furnished by the City Manager or his or her representative. After receipt of the bids, the City Manager or his or her representative shall present a listing of the bids to the City Council for acceptance. The property shall be sold to the highest bidder unless otherwise provided in the notice of bids.
(B) In the event the City Council rejects all bids as referred to in the notice of bids, it may then authorize the City Manager to list the property for disposition with one or more realtors or it may authorize the City Manager to negotiate the disposition in a manner that he or she may deem appropriate. All final dispositions of
shall be by ordinance.
(4) Filing of bond. The City Manager may require that any person who files a bid must also furnish a bond commonly referred to as a bidder’s bond, or a cash deposit in the amount of not less than 5% of his or her bid.
(5) Ordinances required. If, after having accepted the bids, an ordinance is required before the property may be conveyed, the City Attorney shall prepare an ordinance for the next regularly scheduled Council meeting.
(6) Auction sales. In the event that it is determined by the City Manager that sealed bids should not in the first instance be incorporated for the disposition of certain property, then the proposed disposition must be submitted to the City Council for approval of a public auction sale. All such public auctions shall comply with the same procedure in that the City Manager shall be responsible for preparing a notice to the official newspaper for at least two consecutive weeks which must be at least five days before the actual date of sale. Any such notice shall describe the location of the auction sale and a description of the properties to be sold. At the time of the public auction, the city shall be responsible for providing the services of an auctioneer or other personnel necessary to carry out the public auction. The City Manager, upon completion of the public auction, shall prepare a record of all transactions and file such record with the City Clerk.
(7) Books and accounts. The City Manager shall be responsible for maintaining a record of each sale and the disposition of money received.
(1958 Code, § 86.03) (Ord. 68-90, passed 11-4-1968)