A. Records Maintained:
1. It shall be unlawful for any person licensed by this chapter to fail to keep upon the licensed premises a substantial and well bound book, in which he shall enter in the English language at the time of receiving any goods, including those on consignment, and including coins and currency, which coins and currency are obtained at a price other than face value:
a. An accurate account and description of each item received.
b. The amount of money paid or value of property traded.
c. The date, both day and hour of receiving said items.
d. The name, address and description of the person making the transaction. The description shall include such items as may be required by the police department in bulletins given to licensees from time to time.
e. A numerical identifier obtained from identification containing a photograph of the person making the transaction. The person presenting the identification must be the same person whose photograph appears upon the identification.
f. The date of sale, disposal or scrapping of the item shall be added when the item is sold, scrapped or otherwise disposed of.
2. Each licensee shall also keep a separate record which shall be sent to the police department and which shall be cross referenced to the book referred to in subsection A1 of this section and which shall contain, in addition to the requirements of subsection A1 of this section:
a. A certificate, accompanied by the signature of the person delivering said item, that he/she has the legal right to sell said item.
b. A legible fingerprint of the person making the transaction, preferably the right thumbprint.
c. A legible signature of the person receiving the item at time of transaction of each item.
3. No entries on any record shall be erased, obliterated or defaced, and the receiving licensee shall keep the record available during business hours for inspection by any police officer.
4. It shall be unlawful for any person to dispose of or alter any items received for a period of thirty (30) days from date of receiving said items, unless expressly permitted to do so by the police department's designated representative, prior to the expiration of said thirty (30) day period. Said items shall be available for inspection by any police officer during reasonable business hours while in licensee's possession or control.
5. If requested to do so by a peace officer of the police department, any item delivered to the licensed business must be retained and held until released by the police department or placed in the custody of a police agency to be held as evidence.
6. The records required to be maintained by this chapter shall be maintained by the business for a period of two (2) years from date of transaction.
B. Legibility Of Records; Inspection Of Premises: All entries shall be made with nonerasable ink in a legible manner. The police department shall also be permitted to have access, during business hours, to all premises licensed under this chapter for the purpose of the inspection of said premises and records.
C. Copies To Police Department: It shall be unlawful for any person licensed by this chapter to fail to submit a copy of all entries required to be maintained by this chapter to the police department upon request by such agency. (Document, 1984)