As a condition to granting a special event permit:
A. May Be Imposed: Reasonable conditions may be imposed concerning the time, duration and place of such event; the area and manner of conducting such an event; the maximum number of participants or spectators; the regulation of traffic, if required, including the number and type of vehicles and the number and placement of signs and barricades to be provided by the applicant, together with a plan of removal of such signs and barricades to be attached to the application; reasonable sound levels; the number of privately hired licensed security personnel or additional police escorts or employees, agents, or volunteers needed for safe and efficient operation; whether alcoholic beverages may be consumed, sold, or permitted at the event site as otherwise authorized by law; and such other requirements as the city may find reasonable and necessary for the protection of persons and property.
B. Costs Estimated; Security:
1. The applicant shall be required to compensate the city for its actual costs incurred for increased fire or police protection, street or bike path cleaning or other extraordinary city services. Such costs shall be estimated in advance of the special event by the city clerk based upon the information in the application and upon consultation with the chiefs of police and fire. The applicant shall provide financial assurance to the city that the costs will be paid within twenty (20) days after invoice. Financial assurance shall be given by depositing with the city cash in an amount of one hundred twenty five percent (125%) of the city anticipated expenses.
2. Such cash deposit shall be delivered to the city no later than forty eight (48) hours before commencement of the special event.
C. Agreements And Insurance Requirements: Prior to the issuance of a permit, the applicant shall file with the city clerk the following:
1. An executed written agreement, as provided for in the application, to compensate the city for: a) loss or damage to public property; b) cleanup and removal of debris; and c) additional costs associated with city provided services such as personnel, equipment, supplies, utilities and facilities.
2. A hold harmless agreement, executed by the applicant, indemnifying the city for any and all claims for personal injury, damages or losses resulting or arising from the special event not caused by the gross negligence of the city.
3. A liability insurance policy in an amount not less than one million dollars ($1,000,000.00) in the aggregate naming the city as an additional named insured and providing for adequate notice of cancellation if the policy is canceled prior to the special event.
D. Cooperation And Compliance: The applicant shall cooperate with city authorities and personnel, and do all things required by the city to ensure that the attendees and sponsor abide by all rules and regulations of the city and all applicable local, state and federal laws. (2003 Code § 5-12-06)
E. Monitoring By City Officials; Revocation Of Permit: The applicant agrees that the city, through the city clerk, police department, and fire department have the authority to monitor the special event at any time during and in preparation of the event to ensure the conditions for the permit are met by the applicant, sponsor and attendees. Applicant agrees the city may revoke the permit or close down the event at any time that it is determined that the public health, safety or welfare is in jeopardy. If the event is ordered to be closed down by the city, the attendees, sponsor, and others at the special event shall be ordered to disperse. Refusal of any person to disperse upon order of a law enforcement officer acting under the authority of this section is a misdemeanor, subject to penalty as provided in title 1, chapter 4 of this code. (2003 Code § 5-12-06; amd. 2012 Code)