(a) The records management officer and the records management committee shall develop a records management plan for the city for submission to the city council. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of record keeping, to adequately protect the essential records of the municipal government, and to properly preserve those records of the municipal government that are of historical value. The plan must be designed to enable the records management officer to carry out his duties prescribed by state law and this article effectively.
(b) Once approved by the city council, the records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees, or similar entities of the city and records shall be created, maintained, stored, microfilmed, or disposed of in accordance with the plan.
(c) State law relating to the duties, other responsibilities, or record keeping requirements of a department head do not exempt the department head or the records in the department head's care from the application of this article and the records management plan adopted under it may not be used by the department head as a basis for refusal to participate in the records management program of the city.
(Prior Code, § 1-131; Ord. of 11-27-1990)
State law reference(s)—Records management program required, Texas Local Government Code § 203.026.