The City of Big Spring establishes these rules for executive sessions in accordance with the Texas Open Meetings Act, codified as Government Code Chapter 551.
(a) Certified agenda. For each of its meetings that is closed to the public, the city council may keep a certified agenda of the proceedings.
(b) Audio recording. In lieu of the requirements for maintaining a certified agenda as provided in this subsection, the City of Big Spring City Council shall make an audio recording of the proceedings which shall include an announcement made by the presiding officer at the beginning and end of the meeting indicating the date, time, and persons present.
(c) Sealing of certified agenda and audio recordings. At the conclusion of the executive session, the certified agenda or audio recording shall be kept in a secure and confidential location by the city secretary. A certified agenda or audio recording shall not be made available for public inspection and copying until in camera inspection by a court of competent jurisdiction and upon issuance of a court order.
(d) Two-year preservation. The custodian of records shall preserve the audio recordings for at least two years after the date of the meeting. If an action involving the meeting is commenced during the required preservation period, the certified agenda or audio recording shall be preserved pending the outcome of the litigation.
(Prior Code, § 1-175; Ord. No. 012-2020, § 5, 4-28-2020)
State law reference(s)—Preservation of record, Texas Government Code § 551.104.