(a) Except as provided in Section 223.03, all meetings of any public body are declared to be public meetings open to the public at all times. A member of a public body shall be present in person at a meeting open to the public in order to be considered present or to vote at the meeting and for purposes of determining whether a quorum is present at the meeting.
(b) The minutes of a regular or special meeting of any such public body shall be
promptly recorded and open to public inspection.
(1) Minutes may take the form of one or more of the following:
A. A verbatim written transcript;
B. A non-verbatim summary written transcript of the meeting that provides sufficient detail regarding the content of the meeting;
C. An audio recording, presented in a digital format via the City’s website, accompanied by a written summary of any actions taken at the meeting;
D. A video recording, with audio, presented in a digital format via the City’s website, accompanied by a written summary of any actions taken at the meeting.
(2) Prior to the approval of minutes by the relevant public body, draft minutes shall be made available for public inspection. Draft minutes shall be clearly marked as “draft” via a watermark and/or a disclaimer that clearly communicates that the minutes have not been approved by the relevant public body.
(3) The minutes need only reflect the general subject matter of discussions in executive sessions authorized under Section 223.03.
(Ord. 3-12. Passed 2-14-12.)
(c) All Meetings shall be audio recorded and retained indefinitely.
(1) Nothing herein shall require that an executive session of any Meeting by audio recorded.
(2) Bexley City Council shall be notified at or before its next regularly scheduled meeting if a Meeting is not audio recorded as required by this provision. (Ord. 15-15. Passed 4-14-15.)