(A) Oaths, depositions, and the like. The Town Clerk-Treasurer may administer oaths, take depositions, and take acknowledgments of instruments as required by law.
(B) Ex officio Councilmember. The Town Clerk-Treasurer is the clerk of the Town Council. Whenever the Town Council has an even number of members, the Clerk-Treasurer is an ex officio member for the purpose of casting the deciding vote to break a tie.
(C) Other duties. The Town Clerk-Treasurer may perform all duties prescribed by law, which include but are not limited to the following:
(1) Receive and care for all town money and pay the money out only on order of the Town Council.
(2) Keep accounts showing when and from what sources the Clerk-Treasurer has received town money, and where and to whom the Clerk-Treasurer has paid out town money.
(3) Prescribe payroll and account forms for all town offices.
(4) Prescribe the manner in which creditors, officers, and employees shall be paid.
(5) Manage the finances and accounts of the town and make investments of town money.
(6) Prepare for the legislative body the budget estimates of miscellaneous revenue, financial statements, and the proposed tax rate.
(7) Maintain custody of the town seal and the records of the legislative body.
(8) Issue all licenses authorized by statute and collect the fees fixed by ordinance.
(9) Serve as clerk of the legislative body by attending its meetings and recording its proceedings.
(10) Administer oaths, take depositions, and take acknowledgment of instruments that are required by statute to be acknowledged, without charging a fee.
(11) Perform all other duties prescribed by statute.
(D) Disaster recovery plan; tape backup. Each night there is to be a tape backup of all programs in the Clerk-Treasurer's office computer system. Tape backup is to be rotated every day and taken off site every night by an employee of the Clerk-Treasurer's office. The tape backup should ensure the least amount of down time in case of a disaster.
(E) Disaster recovery plan; disk backup. Disks backups are to be taken of all programs in the Clerk-Treasurer's office once a month. One of these disk backups is to be placed in safe and the other is to be taken off the work site by an employee of the Clerk-Treasurer's office. At the end of the year, several disk backups are required. One is placed on site in a safe. One is placed in the town's safe in a bank. And 1 is taken off site by an employee of the Clerk-Treasurer's office.
(F) Disaster recovery plan; forms. The Clerk-Treasurer will take a supply of critical forms off site in order to be able to function on a temporary basis.
(G) Disaster recovery plan; hardware vendor. The Clerk-Treasurer's office will contact the hardware vendor immediately. Each employee of the Clerk-Treasurer's office shall keep a copy of the hardware vendor and telephone number off site.
(H) Logical security. Each employee in the Clerk-Treasurer's office has their own identification passwords to provide sufficient access restrictions. Each employee in the Clerk-Treasurer's office has the ability to change their password every 30 days.
Statutory reference:
Clerk-Treasurer authorized to administer oaths and related powers, I.C. 36-5-6-5
Clerk-Treasurer's role with regard to Town Council, I.C. 36-5-2-8