(A) All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the Council shall, at no time later than 12:00 p.m. on the Thursday prior to each Council meeting, be delivered to the City Manager, whereupon the City Manager shall arrange a list of the matters according to order of business and furnish each member of the Council, City Clerk and the City Attorney with a copy of same prior to the Council meeting and as far in advance of the meeting as time for preparation will permit. Inclusion of the foregoing matters on the agenda shall be at request of the Mayor or Council member, the City Manager, City Clerk or the City Attorney.
(B) Upon receipt of all items for the agenda, as provided for in division (A) above, the City Manager shall determine if all items could reasonably be accomplished in a regular Council meeting prior to 10:00 p.m. In the event the number of items to be considered appears to exceed a normal meeting, any item(s) which would not adversely affect the public or city operations by being placed on a later agenda may be removed by the City Manager and deferred no later than the third next succeeding regular City Council meeting.
(C) The foregoing should not be interpreted as precluding the utilization of addendum to the agenda; provided however, that same complies with the requirements of the State Open Meeting Act, being 25 O.S. §§ 301 et seq., and further, is of an urgent nature as well as concerns a matter which could not have otherwise been transmitted to the City Manager in a timely fashion. Items of this nature may be added to the agenda on the Monday before the meeting, only if they qualify for listing on the consent docket or litigation, or constitute an emergency, as defined under the State Open Meeting Act.
(Prior Code, § 2-604) (Ord. 1632, passed 3-7-00)