(A) Each employee shall accrue vacation leave with pay at the following rate:
(1) From the beginning of service through the end of four years of service: 3.693 hours per payroll period;
(2) From the beginning of five years of service through the end of nine years of service: 4.616 hours per payroll period;
(3) From the beginning of ten years of service through the end of 14 years of service: 5.539 hours per payroll period; and
(4) After 15 years of service: 6.462 hours per payroll period.
(B) Accrual of vacation leave.
(1) For employees hired before September 12, 2021, vacation leave credit may be accumulated to a maximum of 30 working days determined as of January 1 each year. No more than 30 vacation credits shall be paid upon retirement or termination of service.
(2) For employees hired after September 12, 2021, vacation leave credit may be accumulated to a maximum of 240 hours. Accrual of vacation leave as provided in § 37.05(A) will temporarily cease once an employee acquires a balance of 240 hours of leave. Accrual of vacation leave resumes once the balance of leave is less than 240 hours.
(3) Vacation leave shall be granted at periods of not less than 1/2 day, nor more than 30 working days in one calendar year.
(C) Conditioned upon completion of six months employment, employees in permanent positions will be eligible for vacation benefits, either as time off with pay or as terminal pay in cases of separation from city employment in good standing.
(D) Vacation leave may be used to supplement sickness or injury leave benefits.
(E) An employee or his or her beneficiary, in the event of death, shall be paid for accrued vacation leave credit upon separation from service at the rate of his or her last monthly or hourly salary.
(F) Holidays occurring during use of vacation leave.
(1) Holidays which occur during the period selected by the employee for his or her vacation leave shall not be charged against the vacation leave.
(2) However, the holiday will be charged against holiday leave regularly due the employee.
(G) The period selected by the employee for his or her vacation leave must have prior approval of the department head.
(H) An employee shall not be paid for earned vacation in lieu of his or her taking the vacation during the calendar year.
(I) Except in extreme cases, when provided by departmental budget or when the approval of the City Manager is obtained, it is not contemplated that vacation leave will involve nor necessitate the use of extra or relief employees. Department heads will arrange vacation schedules and reallocate duties on the basis as to cause minimum interference with the normal function and operation of the organization.
(Prior Code, § 2-205) (Ord. 1333, passed 6-18-85; Am. Ord. 1650, passed 2-6-01; Am. Ord. 2009, passed 8-17-21; Am. Ord. 2057, passed 5-7-24)