(A) Establishment of position. There is hereby established the position of Freedom of Information Act (FOIA) Officer for the City Police Department.
(B) Appointment. The Mayor, with the advice and consent of the City Council, shall appoint the FOIA Officer of the Police Department in accordance with the procedures for appointed officers set forth in Chapter 242, § 242.03.
(C) Duties. Duties of Freedom of Information Officer: Except in instances when records are furnished immediately, the FOIA Officer shall receive requests submitted to the Police Department under the FOIA, ensure that the city responds to requests in a timely fashion, and issue responses under the FOIA. Upon receiving a request for a public record, the FOIA Officer shall:
(1) Note the date the city receives the written request;
(2) Compute the day on which the period for response will expire and make a notation of that date on the written request;
(3) Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been complied with or denied;
(4) Create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications.
(5) Comply with all record keeping requirements under the FOIA.
(D) Denials and exemptions. In issuing responses, the FOIA Officer shall consult with the City Attorney and other appropriate city officials and employees to determine whether items are exempt from disclosure or whether exempt matter should be redacted as part of a response to a FOIA request. In all instances where FOIA allows the "public body" to deny or redact information, which is exempt from disclosure, the FOIA Officer shall have the authority to make such determinations upon his or her consultation with the City Attorney as set forth above.
(E) Training. The FOIA Officer shall comply with the training requirements set forth in the FOIA.
(Ord. 23-17, passed 6-27-2023)