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(A) The Clerk-Treasurer shall be elected in the same manner as the Mayor.
(B) The Clerk-Treasurer shall take office at 12:00 noon on the first day of January following his or her election, and shall serve for four years and until a successor is elected and qualified.
(`84 Code, §2-10)
(A) Powers and duties.
(1) The Clerk-Treasurer is the Clerk and Fiscal Officer of the city and the head of the Fiscal Branch. He or she shall perform all of the duties as prescribed by law that pertain to this office.
(2) The Clerk-Treasurer shall serve as Clerk to the Common Council under I.C. 36-4-6-9 as it may be amended from time to time.
(3) The Clerk-Treasurer shall maintain and preserve all papers and property of the city in his/her keeping, and, on going out of office, deliver the same to his successor.
(4) The Clerk-Treasurer shall keep the City Seal.
(5) The Clerk-Treasurer shall issue city licenses upon qualification of the applicant and payment of the license fee.
(6) The Clerk-Treasurer shall collect fees and fines as fixed by ordinance.
(7) The Clerk-Treasurer shall submit under oath to the Common Council a report of the accounts of the city showing the revenues, receipts, expenditures and sources of revenue.
(8) The Clerk-Treasurer shall perform all other duties prescribed for the Clerk and Fiscal Officer.
(`84 Code, §2-11)
(B) Clerk-Treasurer's employees. The Clerk- Treasurer is authorized to appoint any employees as are deemed necessary. Those employees serve at the pleasure of the Clerk-Treasurer.
Statutory reference:
Clerk-Treasurer defined as the fiscal officer of a third-class city, see I.C. 36-1-2-7
General powers of the Clerk-Treasurer, see I.C. 36-4-10-4 and 36-4-10-5
Employees of the Clerk-Treasurer, see I.C. 36-4-11-4
Clerk-Treasurer defined as the fiscal officer of a third-class city, see I.C. 36-1-2-7
General powers of the Clerk-Treasurer, see I.C. 36-4-10-4 and 36-4-10-5
Employees of the Clerk-Treasurer, see I.C. 36-4-11-4
(A) Pursuant to and in accordance with I.C. 36-4-8-14, and notwithstanding I.C. 5-11-10, the Common Council authorizes that certain claim payments may be made and money disbursed, in advance of Common Council's prior allowance, for the following kinds of expenses as more particularly set out division (B).
(B) The Clerk-Treasurer is hereby authorized to disburse money for lawful city purposes before board allowance of the claim for the following specific kinds of expenses:
(1) Utility payments or utility connection charges, pursuant to I.C. 36-4-8-14(b)(4);
(2) Expenses that must be paid because of emergency circumstances, pursuant to I.C. 36-48-14(b)(12).
(C) Each such prepayment of expense must be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer as the fiscal officer of the city.
(D) The Common Council, as the legislative body having jurisdiction over the allowance of claims, shall review and allow the prepaid claims at its next regular or special meeting following the preapproved payment of the expense.
(Ord. 495, passed 1-22-01)
(A) It will be the policy of the Clerk-Treasurer to report to the State Board of Accounts any erroneous or irregular variances, losses, shortages, or thefts of cash in excess of $500. In addition, all erroneous or irregular variances, losses, shortages, or thefts of cash which occur more than one time in a month and which the aggregate total is $500 or more shall be reported immediately to the State Board of Accounts. Exceptions shall be made for inadvertent clerical errors that are identified timely and promptly corrected with no loss to the City of Berne.
(B) It will be the policy of the Clerk-Treasurer to report promptly to the State Board of Accounts any erroneous or irregular variances, losses, shortages, or thefts of non-cash items in excess of $2,000, estimated market value, except for those resulting from inadvertent clerical errors or misplacements that are identified timely and promptly corrected with no loss to the city, and except for losses from genuine accidents.
(C) All erroneous or irregular variances, losses, shortages, or thefts shall be reported immediately to the Clerk-Treasurer. The city shall maintain records and documentation concerning erroneous or irregular variances, losses, shortages, or thefts in accordance with generally accepted accounting principles and the internal control standards provided by the Indiana State Board of Accounts.
(D) The city shall investigate all erroneous or irregular variances, losses, shortages or thefts, regardless of whether they meet the materiality threshold established by this resolution. Upon conclusion of each such investigation, the city shall implement procedures designed to prevent the recurrence of such incidents and take appropriate disciplinary action against the employee responsible for the incident.
(Ord. 677, passed 6-13-16)