(A) Membership. The city’s Board of Architectural Review shall serve as the city’s Tree Committee without the necessity of forming a new city committee.
(B) Quorum. A quorum shall consist of three voting members. The Tree Board shall take no action in the absence of a quorum.
(C) Compensation. Tree Board members shall serve without compensation. The city, upon receipt of appropriate receipts and documentation, shall reimburse reasonable expenses incurred by members and approved by the Committee.
(D) Term of office. The term of office for Tree Board members shall be at the pleasure of the City Council. Members may serve no more than two terms.
(E) Officers, regulations, and proceedings. The Tree Board shall elect a Chairman, Vice- Chairman, and Secretary. The Tree Board shall make its own rules and regulations above and beyond those listed herein, shall keep minutes of its meetings, shall keep records of its activities through correspondence, photographs, articles, and written summaries.
(1) Chairman. The Chairman shall be elected by members of the Tree Board and shall serve a term of one year. The Chairman shall be responsible for setting each meeting’s agenda and for conducting the meetings.
(2) Vice-Chairman. The Vice-Chairman shall be elected by the members of the Tree Board and shall serve a term of one year. In the absence of the Chairman, the Vice-Chairman shall carry out the responsibilities of the Chairman.
(3) Secretary. The Secretary shall be elected by the members of the Tree Board and shall serve a term of one year.
(F) Responsibilities generally. The responsibilities of the Tree Board shall include, but not be limited to, the following.
(1) Advise the city in all tree-related matters.
(2) Serve as a source of information about proper tree maintenance techniques and community tree management policies.
(3) Make recommendations for public tree establishment, maintenance, protection, and removal.
(4) Provide input to the Public Works Department for the development of annual work plans and long range planning.
(5) Investigate and apply for donations and grant funding from public and private sources for community forestry related projects.
(6) Provide regular community tree care educational programs and information about the value of trees and proper tree maintenance to city staff and citizens.
(7) Review the Tree Ordinance and provide recommendations for changes to the Planning and Zoning Board and in turn to the Mayor and Town Council at least every two years.
(8) Promote and support the Tree City USA program.
(9) Prepare an annual report to the City Council that includes the past year’s accomplishments and planned activities.
(G) Meetings. The Tree Board shall meet at least quarterly. Special meetings may be held in addition to the regular quarterly meetings. At least seven days public notice shall be given in the local newspaper prior to each regularly scheduled or special meeting. Members absent for more than three consecutive meetings or more than one-third of the regularly scheduled meetings per year may be replaced by recommendation of the Tree Board to the Mayor and City Council. The Secretary shall advise the Mayor and City Council of any members recommended to be replaced or any member that has resigned and ask the Mayor and City Council to appoint a new member to fill the un-expired term of the vacating member.
(H) Sub-committees. The Tree Board may, at its discretion, create sub-committees to assist in conducting its business. The members of these committees may or may not be members of the Tree Board.
(Ord. 10-03-01, passed 3-16-10)