(A) The City Clerk shall attend the meetings of the governing body and keep a correct journal of the proceedings of that body. He or she shall keep a record of all outstanding bonds against the municipality and when any bonds are sold, purchased, paid, or canceled, said record shall show the fact. He or she shall make, at the end of the fiscal year, a report of the business of the municipality transacted through his or her office for the year. That record shall describe particularly the bonds issued and sold during the year, and the terms of the sale with each and every item, and expense thereof. He or she shall file all official bonds after the same shall have been properly executed and approved. He or she shall make the proper certificate of passage which shall be attached to original copies of all bond ordinances hereafter enacted by the governing body.
(B) The City Clerk shall issue, and sign all licenses, permits, and occupation tax receipts authorized by law, and required by the municipal ordinances. He or she shall collect all occupation taxes and license money except where some other municipal officer is specifically charged with that duty. He or she shall keep a register of all licenses granted in the municipality and the purpose for which they have been issued.
(C) The City Clerk shall permit no records, public papers, or other documents of the municipality kept and preserved in his or her office to be taken therefrom, except by such officers of the municipality as may be entitled to the use of the same, but only upon their leaving a receipt therefor. He or she shall keep all the records of his or her office, including a record of all licenses issued by him or her in a blank book with a proper index. He or she shall include as part of his or her records all petitions under which the governing body shall order public work to be done at the expense of the property fronting thereon, together with references to all resolutions and ordinances relating to the same. He or she shall endorse the date and hour of filing upon every paper or document so filed in his or her office. All such filings made by him or her shall be properly docketed. Included in his or her records shall be all standard codes, amendments thereto, and other documents incorporated by reference, and arranged in triplicate in a manner convenient for reference. He or she shall keep and preserve the proceedings of the governing body in two separate and distinct record books. The minute records shall contain a record of all the miscellaneous and informal doings of the governing body. The minute record shall not include the passage and approval of ordinances, except such resolutions incorporating by reference, the ordinance record into the minute record. The ordinance record shall contain the formal proceedings of the governing body in the matter of passing, approving, publishing, posting, and certifying of ordinances. After the formalities for the legal enactment of an ordinance have been completed, the City Clerk shall record and spread at large in the ordinance record his or her ordinance minutes on printed forms. In all cases hereafter where single ordinances are introduced for the consideration of the governing body, the City Clerk shall cause to be introduced an appropriate resolution incorporating by reference the ordinance record into the minute record. He or she shall keep an accurate and complete account of the appropriation of the several funds, draw, sign, and attest all warrants ordered for the payment of money on the particular fund from which the same is payable. At the end of each month, he or she shall then make a report of the amounts appropriated to the various funds, and the amount of the warrants drawn thereon. Nothing herein shall be construed to prevent any citizen, official, or other person from examining any public records at all reasonable times.
(D) The City Clerk shall deliver all warrants, ordinances, and resolutions under his or her charge to the Mayor for his or her signature. He or she shall also deliver to officers, employees, and committees all resolutions and communications which are directed at said officers, employees, or committees. With the seal of the municipality, he or she shall duly attest the Mayor’s signature to all ordinances, deeds, and papers required to be attested to when ordered to do so by the governing body. Within 30 days after any meeting of the governing body, unless otherwise directed, the City Clerk shall prepare and publish the substance of the proceedings in a legal newspaper of general circulation in the municipality, and which was duly designated as such by the governing body; provided, the charge for such publication shall not exceed the rates provided by the statutes of the state. Said publication shall be charged against the General Fund. He or she shall then keep in a book with a proper index, copies of all notices required to be published or posted by the City Clerk by order of the governing body, or under the ordinances of the municipality. To each of the file copies of said notices shall be attached the printer’s affidavit of publication, if the said notices are required to be published, or the City Clerk’s certificate under seal where the same are required to be posted only.
(E) The City Clerk shall receive all objections to creation of paving districts, and other street improvements. He or she shall receive the claims of any person against the municipality, and in the event that the said claim is disallowed in part or in whole, the City Clerk shall notify such claimant, his or her agent, or attorney by letter within five days after such disallowance, and the City Clerk shall then prepare transcripts on appeals of any disallowance of a claim in all proper cases.
(F) The City Clerk may charge a reasonable fee for certified copies of any record in his or her office as set by resolution of the governing body. He or she shall destroy municipal records under the direction of the State Records Board pursuant to Neb. RS §§ 84-1201 through 84-1220; provided, the governing body shall not have the authority to destroy the minutes of the City Clerk, the permanent ordinances and resolution books, or any other records classified as permanent by the State Records Board.
(Prior Code, § 1-204)
Statutory reference:
Related provisions, see Neb. RS 17-605, 19-1102, 19-1104, 84-712, 84-1201 through 84-1220