(A) Introduction. Employees of the village who are subject to overtime provisions of the Fair Labor Standards Act (FLSA) are required to clock in on the time clock maintained at their reporting location, or such other locations as the Village Administrator may designate. The FLSA distinguishes between exempt and non-exempt employees. Exempt employees are not paid for the time that they work, but for the work that they do. Exempt employees are salaried, and they are exempt from the overtime requirements of FLSA. FLSA does not require that exempt employees be paid for overtime. Non-exempt employees, on the other hand, are paid for the time that they work, and the village is required by FLSA to pay time and one-half for all hours worked over 40 hours, except for special provisions for police and fire employees. The purpose of these policies and procedures, therefore, is to set forth rules for employees who “punch” or clock in on the time clock.
(B) Clocking in and out for regular work shift. Employees who are subject to overtime provisions of FLSA are required to clock in no later than the beginning of their scheduled work shift and to clock out at the end of the scheduled work shift, unless required to work approved overtime or unless on approved leave. Employees are permitted to clock in no sooner than 10 minutes prior to the beginning of their shift and to clock out no later than 10 minutes after their shift ends. Employees who clock in late or clock out early will have compensation for such lost time deducted from their paychecks.
(C) Clocking in and out during lunch and break periods. Employees are not required to punch in and out during scheduled lunch and break periods. If the village has reason to believe that employees are abusing lunch breaks, the village may require that employees punch in and out for such breaks. It is not recommended that employees clock in and out during other scheduled break times.
(D) Excluding their 30-minute lunch break, if an employee leaves work in their personal vehicle, they are required to clock out.
(E) Clocking in for other employees prohibited. Under no circumstance will an employee punch a time clock for another employee. Violation of this policy, misrepresentation of time worked, or clocking in/out on behalf of anyone besides yourself will result in disciplinary action, up to and including termination.
(F) Employees on leave. Employees who are on annual, sick leave or other approved special leave, are not required to punch the time clock while on such approved leave; however, all documentation for leave must be submitted to the immediate supervisor, in accordance with the village’s leave policies.
(G) Calculation of time. Employees are permitted a grace period to clock in 10 minutes prior to and 10 minutes after their scheduled work hours. Unless approved as overtime by Administrator or Mayor employees’ time will be calculated at their regularly scheduled work hours. Approved overtime beyond the 10-minute grace period will be rounded to the nearest quarter hour.
(H) Employees subject to these policies and procedures may be required to sign an acknowledgment with the following statement: “I certify by my signature that I have received a copy of the Policies and Procedures for use of the Time Clock for Non-Exempt Employees for the Village of Bellville; that these policies and procedures have been explained to me; and further that I have had an opportunity to ask questions about the policies and procedures.”
(Ord. 11-2020, passed 3-3-2020)