(A) Employee work areas, lockers, cabinets and vehicles. In order to maintain security and to operate efficiently, village management reserves the right to have complete access to all village work areas, property, offices, and equipment. Accordingly, employees who store personal items in village-owned lockers, desks, cabinets, storage areas, or vehicles do so at their own risk and should have no expectation of privacy for items maintained in these areas.
(B) Personnel files.
(1) The village shall maintain official personnel files for all employees.
(2) Under current Ohio public records law, the village cannot assure absolute confidentiality of these records.
(3) Employees must advise their department head, Administrator, Chief of Police, or Fiscal Officer, as appropriate, of any change in name, address, marital status, telephone number, and any other pertinent personnel-related information.
(4) An employee shall have a right to inspection of their own personnel files.
(C) Employment-related reference checks. All requests for a reference for a current or former employee, whether in writing or by telephone, shall be referred to the Mayor or Chief of Police. No other employee shall respond to any request for a reference or other information regarding the work performance of a current or former employee.
(D) Tobacco policy.
(1) Employees shall not smoke or use smokeless tobacco products while on duty unless they are on break and remain in a designated smoking area.
(2) Employees are not permitted to smoke or use smokeless tobacco products while in any village owned vehicle or facility.
(Ord. 49-2017, passed 11-21-2017; Ord. 42-2018, passed 10-16-2018)