(A) Regular and special meetings of the Council.
(1) Executive sessions of the City Council may be held upon a motion being made on the floor at a regular or a special Council meeting requesting an executive session or upon a motion made at the caucus of the City Council. The motion shall state one or more of the following purposes for which this session is being called:
(a) Collective negotiating matters between the city and its employees or representatives;
(b) Acquisition of real property;
(c) Pending court proceedings against or on behalf of the city; and
(d) To consider information regarding appointment, employment or dismissal of an employee or officer or to hear testimony on a complaint lodged against the employee or officer of the city to determine its validity, but no final action may be taken at the closed session. If the motion to go into an executive session is made at the caucus of the City Council, and the executive session is held prior to the regular City Council meeting, it shall be the duty of the Mayor to announce at the regular City Council meeting that an executive session was held prior to the Council meeting for one of the purposes set forth in this division (A)(1).
(2) Minutes shall be taken during all executive sessions and the minutes shall be kept by the City Clerk in a special executive session minute book. Said minutes shall not be open to the general public or press for inspection thereof.
(B) Committee meetings.
(1) Meetings of committees of the City Council shall be open to the public.
(2) An executive session of any of said committees may be called by a motion of any one of the committee members at the committee meeting. The motion for the executive session shall state one or more of the following purposes for which the executive session is being called:
(a) Collective negotiating matters between the city and its employees or representatives;
(b) Acquisition of real property;
(c) Pending court proceedings against or on behalf of the city; and
(d) To consider information regarding appointment, employment or dismissal of an employee or officer or to hear testimony on a complaint lodged against the employee or officer of the city to determine its validity, but no final action may be taken at the closed session.
(3) The Chairperson of each committee or committee members shall give a report summarizing the business conducted at a regular or special meeting of this committee to the Aldermen monthly.
(C) Notice.
(1) The City Council and any committees thereof shall give public notice of the schedule of its regular meetings at the beginning of each fiscal year and shall state the regular dates, times and places of such meetings. Public notice of any special meeting or of any rescheduled regular meeting or any reconvened meeting shall be given at least 24 hours before such meeting. However, this requirement of public notice of reconvened meetings does not apply to any case where the meeting is to be reconvened within 24 hours, nor to any case where announcement of the time and place of the reconvened meeting was made at the original meeting and there is no change in the agenda. (Note: state statutes, in 65 ILCS 5/3.1-40-25, require a 48-hour meeting notice.)
(2) Public notice shall be given by posting a copy of the notice in the City Hall. Copies of the notice of regular meetings of the City Council and committees thereof and of the notice of any special, rescheduled or reconvened meeting shall be given to any local newspaper of general circulation or any local radio or television station that has filed an annual request for such notice. Any such news media shall also be given the same notice of all special, rescheduled or reconvened meetings in the same manner as is given members of the body; provided, such news media has given the public body an address within the territorial jurisdiction of the body at which such notice may be given.
(3) If a change is made in regular meeting dates, at least ten days’ notice of such change shall be given by publication in a newspaper of general circulation within the city. Notice of such change of regular meetings shall also be posted in the City Hall. Notice of such change of regular meetings shall also be supplied to those news media who have filed an annual request as provided for above.
(4) Notice requirements of these rules are in addition to and not in substitution of any other notice provided by law. Failure of any news media receiving notice provided for by these rules shall not invalidate any meeting provided notice was, in fact, given in accordance with this act.
(1960 Code, § 2-1-6) (Ord. 3225, passed 5-20-1974; Ord. 3279, passed 12-31-1974)