(A) Written application for such a permit shall be made to the City Clerk not less than 20 days nor more than 60 days prior to the event for which the permit is requested. The applicant shall, on a form provided by the City Clerk, submit the following information:
(1) The proposed location and the portion of the premises available for such event.
(2) The reasonable projected number of persons who will attend such outdoor event and the basis of such projection.
(3) A specific description of the nature of the assembly and the number and, where available, the names of the exhibitors, demonstrators, or other persons invited by or under contract with the applicant in connection with the proposed event.
(4) Annexed to such application shall be the written permission of the record owner or owners of the premises intended to be used or, if the same is owned by this state, St. Clair County, or any other governmental unit or school district, then the written permission of the officer or agent having authority to permit the use of such premises as they are intended to be used.
(B) The applicant shall submit to the City Clerk with the application:
(1) A written commitment from a responsible insurance company, licensed to do business in Illinois, to insure the applicant and the city as a co-insured during such event, on a single limit policy, in the amount of $1,000,000;
(2) Where it shall appear that the nature or size of the event or the existence of other applicable insurance will not reasonably require the limits hereinabove related, the Mayor may fix such lesser limits or accept such evidence of other insurance or financial responsibility as will reasonably afford protection to the participants and the public; or
(3) Where it shall appear that no insurance can be reasonably obtained by the applicant, the Mayor shall require that all persons who desire to participate in a proposed event duly execute and submit to the City Clerk no later than 72 hours prior to the event, a release and hold-harmless agreement, which shall read as follows: