(A) The Clerk-Treasurer is the fiscal officer of the city and the head of the Fiscal Branch. He or she shall perform the duties assigned by IC 36-4-10-1 et seq., and such other duties as the Common Council may, by ordinance, require.
(B) The Clerk-Treasurer is authorized, pursuant to IC 36-4-11-4, to appoint one Deputy Clerk-Treasurer and other clerical employees as necessary, to be paid solely from the funds appropriated for the offices of the Clerk-Treasurer. The Deputy and clerical employees shall work under the exclusive direction of the Clerk-Treasurer and serve at the pleasure of the Clerk- Treasurer.
(C) The Clerk-Treasurer shall be the Secretary and Treasurer of the Department of Sanitation. The Clerk-Treasurer or his or her employees shall be compensated for services he or she renders to the city’s Department of Sanitation.
(D) The Clerk-Treasurer shall be the Clerk of the Board of Public Works and Safety and the Board of Zoning Appeals.
(E) The Clerk-Treasurer shall have authority to invest any monies of the city, including Department of Sanitation Sewage Works and Sinking Funds which are on deposit and which are not needed for current expenditures, pursuant to IC 5-13-4.
(F) (1) The Clerk-Treasurer, with the prior written approval of the Board having jurisdiction over the allowance of claims, as the case may be, may make claim payments in advance of board allowance for the following kinds of expenses:
(a) Property or services purchased or leased from the United States government, its agencies, or its political subdivision.
(b) License or permit fees.
(c) Insurance premiums.
(d) Utility payment or utility connection charges.
(e) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced.
(f) Grants of state funds authorized by statute.
(g) Maintenance or service agreements.
(h) Leases or rental agreements.
(i) Bond or coupon payments.
(j) Payroll.
(k) State, federal, or county taxes.
(1) Expenses that must be paid because of emergency circumstances.
(m) A product or service for which the city legislative body has accepted a bid.
(2) Each payment of expenses under this section must be approved by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
(3) The City Board having jurisdiction over the allowance of the claim shall review and allow the claim at its next regular meeting following the preapproved payment of the expense.
(Ord. 2-1983, passed 7-18-83; Am. Ord. 7-1996, passed - -96)