(A) Cardholder Employment Termination. Upon termination of employment of a cardholder, the department head shall make sure the Procurement Card is returned to the Clerk-Treasurer's Office in City Hall.
(B) If the Cardholder Changes Departments. In the event a cardholder moves to another city department, the cardholder shall return the Procurement Card to the Clerk-Treasurer's Office in City Hall. You can submit a new application with proper approvals to secure a card for your new department.
(C) Tracking Cards and Necessary Changes. The Clerk-Treasurer's Office maintains a record of all cardholders. If changes in the limits established on the card or other elements (other than card holder name or department) are required, send a Cardholder Account Change form, Appendix B (as attached to Ord. 13-2013, passed 6-11-13), with appropriate signatures, requesting changes to the Clerk-Treasurer's Office. The Clerk- Treasurer's Office will coordinate with the bank to make the changes required. Such changes generally take five working days.
(D) Card Renewal. A renewal card will automatically be mailed to the Clerk-Treasurer's Office in advance of the card expiration date. Again, you will have to personally pick up your card, and sign for its receipt. Bring picture I.D.
(Ord. 40-2005, passed 10-11-05; Am. Ord. 13-2013, passed 6-11-13)